Administrative Assistant III

The TJX Companies, Inc.•Framingham, MA

3d•$26 - $35•Onsite

About The Position

Managing the complex and dynamic calendar, travel and expenses for a Vice President of Human Resources and 3 Assistant Vice Presidents of Human Resources, supporting the Marmaxx Merchandising, Finance and Marketing teams. Serve as a primary point of contact, handling sensitive and confidential information with discretion. Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism. Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making. Involve appropriate Associates from other departments or divisions to resolve issues. Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up. Support HR leadership by coordinating and advising on company policies, procedures, and benefit programs. Analyzes operating practices and creates/revises systems and procedures as necessary. Oversee and monitor administrative projects. Performs other duties as required or directed. Responds to questions, requests, and research information. Strong proficiency or ability to quickly learn HRIS systems (Workday, talent development and assessment tools). Ability to navigate, extract and interpret data accurately for reporting and analysis. Provide support to Senior HRBP team by delivering timely assistance, information and coordination for HR processes and initiatives.

Requirements

Administrative experience in a corporate setting preferred
5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
Demonstrates exceptional written and verbal communication skills, maintains a professional demeanor, and delivers outstanding customer service.
Strong ability to build relationships and collaborate with local and remote team members and other admins.
Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment.
Able to effectively manage confidential and sensitive information.
Ability to perform and execute with minimal supervision.
Willingness to learn, take direction well and be a team player.
Ability to focus and get the job done while avoiding distractions.
Great at being resourceful and leveraging relationships to solve problems.
Understanding of change management.
Understanding of the budget process.
Ability to partner with multiple levels across divisions in North America

Responsibilities

Managing the complex and dynamic calendar, travel and expenses for a Vice President of Human Resources and 3 Assistant Vice Presidents of Human Resources, supporting the Marmaxx Merchandising, Finance and Marketing teams.
Serve as a primary point of contact, handling sensitive and confidential information with discretion.
Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism.
Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making.
Involve appropriate Associates from other departments or divisions to resolve issues.
Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up.
Support HR leadership by coordinating and advising on company policies, procedures, and benefit programs.
Analyzes operating practices and creates/revises systems and procedures as necessary.
Oversee and monitor administrative projects.
Performs other duties as required or directed.
Responds to questions, requests, and research information.
Strong proficiency or ability to quickly learn HRIS systems (Workday, talent development and assessment tools).
Ability to navigate, extract and interpret data accurately for reporting and analysis.
Provide support to Senior HRBP team by delivering timely assistance, information and coordination for HR processes and initiatives.