Administrative Assistant III

BAE Systems•Westminster, CO

14h•$48,438 - $77,500•Onsite

About The Position

Be part of the excitement and join our BAE Systems, Inc. Military Space team. This role would be expected to provide comprehensive administrative support to a large program in the Military Space organization. The selected candidate will provide a full range of administrative work assignments for the program team. We are looking for an ambitious Administrative Associate who is proactive, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management. The Military Space Strategic Business Unit delivers innovative space systems that drive mission success and provide resilient and persistent mission-level solutions to deter threats and counter emerging capabilities for the Department of War.

Requirements

High School diploma or equivalent plus 2 years or more related experience.
Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
Extensive computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
Ability to work with considerable independence and as part of the team.
Ability to work under pressure and handle multiple assignments concurrently.
Demonstrated decision making based on knowledge of organization policies and procedures.
Ability to maintain confidentiality concerning sensitive information.
A security clearance or access with Polygraph is not required to be eligible for this position. However, the applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.

Nice To Haves

A current, active TS/SCI security clearance is preferred.

Responsibilities

Provide a wide variety of administrative tasks for the program and associated program team members in the Military Space organization.
Make travel arrangements and reservations.
Prepare travel and business expense reports using Concur.
Coordinate office moves for new and current program team members.
Set-up and support meetings; keep minutes as necessary.
Coordinate events and training for the program team.
Make conference room reservations.
Arrange meetings with internal and external customers.
Order catering for meetings.
Maintain program calendars and schedule meetings in Outlook.
Perform computer data entry, retrieval, and word processing.
Operate other computer software programs and various other types of office equipment.
Prepare written documents, communications, and presentation materials for meetings and presentations.
Greet external visitors.
Maintain databases, records, spreadsheets; prepare various schedules and perform data entry.
File and retrieve records, folders, or other materials.
Work with highly confidential information.
Maintain a regular and predictable work schedule.
Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
Perform other duties as necessary.

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
a legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental, military, bereavement, and any applicable federal and state sick leave
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.