Administrative Assistant III

Endo•Raleigh, NC

About The Position

At Par Health, we believe great healthcare is built on getting the essentials right. We’re looking for passionate, talented individuals who share our commitment to improving lives. With 4,000+ team members worldwide, we lead with pride and purpose—prioritizing quality and safety while fostering a culture of continuous improvement, accountability, and teamwork. Elevating the Essentials isn’t just our tagline, it’s the higher standard we live by every day. Job Description Summary The Administrative Coordinator provides administrative services and support for the Site Director, SLT and site staff. Job Description ESSENTIAL FUNCTIONS : Perform administrative duties for Site Director, SLT and other staff members throughout the site. Develop presentations, spreadsheets and other documents to support SLT and staff. Coordinate meetings with visitors, customers, site celebrations, etc. Work with other MNK admin resources to organize/schedule site reviews. Maintain site bulletin/communications boards with required postings. Print and deliver MASL and Acetic Acid BOLs and track daily shipments to maintain up to date billing. File and maintain all records for site materials receipts and deliveries including acetic acid, MASL, bulk chemicals, drums, bags, sulfuric acid etc. Order office supplies for staff and operations teams. Manage travel and accommodations for SLT and staff. DEPARTMENT SPECIFIC/NON-ESSENTIAL FUNCTIONS: Manage small projects for Site Director, SLT and staff. Maintain general office system & processes for mail, filing, and office workflow. Collaborate with Human Resources to plan and coordinate employee engagement events. Support HR for all new employee orientation processes Coordinate lunches for site audits, reviews and other company functions. Coordinate recognition lunches for employee service anniversaries (Quarter Century Luncheon). Maintain company P Card and monthly reconciliation. Attend SLT meetings and maintain meeting action log.. Maintain site organizational chart and employee photo book.

Requirements

High School diploma or equivalent required.
1 – 3 years of administrative experience in a pharmaceutical manufacturing environment.
Experience with meeting/event planning.
Experience supporting a Site Director or Executive and an entire site.
Must have exceptional organization and administrative skills.
Excellent command of oral and written communications.
Requires a mature and self-directing individual, who can handle the wide variety of people and problems inherent in this job with poise and confidence.
Ability to develop work when presented a high-level work statement or concept.
High proficiency with Microsoft Office suites, (in particularly powerpoint and excel) and various other software tools is essential.
Proficient at scheduling WebExs and Teams meetings .
Proficient in note taking and a quick study.
Trust & Integrity, Interpersonal Savvy, Written Communications, Comfort around Higher Management

Nice To Haves

Associate degree or equivalent experience preferred.

Responsibilities

Perform administrative duties for Site Director, SLT and other staff members throughout the site.
Develop presentations, spreadsheets and other documents to support SLT and staff.
Coordinate meetings with visitors, customers, site celebrations, etc.
Work with other MNK admin resources to organize/schedule site reviews.
Maintain site bulletin/communications boards with required postings.
Print and deliver MASL and Acetic Acid BOLs and track daily shipments to maintain up to date billing.
File and maintain all records for site materials receipts and deliveries including acetic acid, MASL, bulk chemicals, drums, bags, sulfuric acid etc.
Order office supplies for staff and operations teams.
Manage travel and accommodations for SLT and staff.
Manage small projects for Site Director, SLT and staff.
Maintain general office system & processes for mail, filing, and office workflow.
Collaborate with Human Resources to plan and coordinate employee engagement events.
Support HR for all new employee orientation processes
Coordinate lunches for site audits, reviews and other company functions.
Coordinate recognition lunches for employee service anniversaries (Quarter Century Luncheon).
Maintain company P Card and monthly reconciliation.
Attend SLT meetings and maintain meeting action log.
Maintain site organizational chart and employee photo book.