Team Administrator (Finance) - Los Angeles, United States

New Zealand Ministry of Foreign Affairs & Trade•Los Angeles, CA

1d•Onsite

About The Position

The New Zealand Consulate-General is seeking a proactive Team Administrator – Finance and Property to provide business administration support in a diverse and fast-paced working environment. This full-time, locally engaged position is based at the New Zealand Consulate-General in Los Angeles and is expected to commence in late September 2026 or soon after. The role focuses on providing general administrative support, with a particular emphasis on financial reporting and analysis, and effective management of property and assets to ensure the efficient and smooth running of the Consulate-General.

Requirements

Demonstrated experience in finance functions in an office environment.
Significant previous experience and knowledge of financial management and reporting.
Well-developed planning and organisational skills, including ability to prioritise tasks effectively and work under pressure.
Strong written and oral communication skills.
Ability to work independently and collaboratively within a small team.
Integrity and initiative.
The right to work in the United States.
Ability to obtain and maintain an appropriate NZ Government Security clearance (preferred).

Nice To Haves

Tertiary qualification in business administration.

Responsibilities

Developing and tracking the Consulate-General’s budget, making payments, managing cash balances, and providing monthly financial reports.
Administering staff leave and salary payments.
Acting as the primary administrative contact between the Consulate-General and the US State Department for staff arrivals and departures, staff changes, ID cards, etc.
Administering the Consulate-General’s assets including the office, vehicles, Residence, equipment and furniture.
Assisting with property maintenance and purchases – scheduling, recording, and coordinating service providers.
Serving as the central point for IT problems at the Consulate-General and coordinating with the Ministry of Foreign Affairs and Trade (MFAT) Service centre and external providers for resolution.
Performing additional administration duties across the Consulate-General.