Teaching Space Coordinator

Job Description This•Syracuse, NY

About The Position

This is a position needed to coordinate teaching spaces and laboratories across the college of engineering and computer sciences. There will be weekly, monthly, semesterly, and annual responsibilities to ensure the proper functioning of teaching spaces within the college across multiple buildings. This position is essential to enable the proper building, maintenance, and regular organization of all teaching spaces including laboratories, classrooms, and computer laboratories.

Requirements

Coordination of teaching spaces and laboratories across the college of engineering and computer sciences.
Weekly, monthly, semesterly, and annual responsibilities for the proper functioning of teaching spaces.
Ensuring the proper building, maintenance, and regular organization of all teaching spaces including laboratories, classrooms, and computer laboratories.
Conducting weekly in-person checks of teaching labs and instructional spaces.
Ensuring computer equipment, laboratory equipment, and facilities are properly prepared.
Verifying instructional supplies and replenishing them as needed.
Meeting with faculty and graduate student instructors to review space/equipment condition and supply needs.
Coordinating with instructors and third-party vendors for equipment maintenance/repairs.
Collaborating with course faculty and Teaching Lab Committee for equipment replacement quotes and orders.
Holding monthly check-ins with the Teaching Lab Committee and Associate Dean for Student Affairs.
Conducting start-of-semester and end-of-semester inspections of teaching spaces.
Coordinating with ITS on hardware and software updates in computational laboratories.
Tracking computer hardware and software lifecycle schedules for upgrades.
Working annually with college leadership to review planned space upgrades.
Assessing if teaching spaces will adequately support upcoming course offerings.
Serving as a liaison with the Facilities Manager and CPDC for construction and space renovations.
Assisting with basic cleaning coordination, facilities support, and minor repairs.

Responsibilities

Conduct weekly in-person checks of teaching labs and instructional spaces to ensure computer equipment, laboratory equipment, and facilities are properly prepared for the upcoming week.
Verify that instructional supplies are available and replenish them as needed.
Meet regularly with faculty and graduate student instructors to review the condition of teaching spaces, equipment, and course supply needs.
Coordinate with instructors and third-party vendors to address equipment maintenance or repairs.
When equipment replacement is required, collaborate with the course faculty and the Teaching Lab Committee to obtain quotes and place orders.
Hold monthly check-ins with the Teaching Lab Committee and the Associate Dean for Student Affairs to review and align on major priorities for the semester.
Conduct start-of-semester and end-of-semester inspections of teaching spaces to ensure equipment functionality, adequate facilities, and appropriate supply level.
Coordinate with ITS on updates to hardware and software in computational laboratories.
Track computer hardware and software lifecycle schedules to ensure upgrades occur during periods when students are not present and that systems remain aligned with instructional needs.
Work annually with college leadership to review planned space upgrades during academic breaks and assess whether teaching spaces will adequately support upcoming course offerings.
Serve as a liaison with the Facilities Manager and CPDC to ensure that construction and space renovations align with the college’s instructional needs and are scheduled when students are not present.
Assist with basic cleaning coordination, facilities support, and minor repairs within ECS teaching spaces as needed.
Other duties as assigned.