Tax Compliance Paralegal

Nefco•East Hartford, CT

About The Position

NEFCO is experiencing rapid growth, integrating new businesses and standardizing processes. The Tax Compliance Paralegal will support NEFCO's multi-state tax, legal entity, licensing, and regulatory compliance functions, as well as tax-related projects. This role is key in coordinating tax administration, regulatory filings, license renewals, legal entity compliance, and audit support. The position collaborates with various departments (Finance, Legal, Operations, HR, IT, Shared Services) and external advisors to ensure compliance across all jurisdictions and support business expansion and operations.

Requirements

Associate's or Bachelor’s degree in Accounting, Finance, Business Administration with concentration in paralegal studies, or related field preferred.
3+ years of experience in tax, legal compliance, licensing, corporate governance, or accounting with a focus on construction, manufacturing or related industries.
Experience supporting multi-state tax compliance, licensing, or regulatory filings preferred.
Strong detailed organizational and project management skills.
Advanced Microsoft Excel skills.
Ability to manage multiple deadlines while maintaining exceptional attention to detail.

Nice To Haves

Experience with ERP systems and document management systems preferred.

Responsibilities

Support the Tax Manager and tax team with indirect tax compliance, state & municipal tax audits, and tax-related projects.
Prepare and run reports for state and municipal tax audits.
Coordinate with various departments to obtain audit support documentation.
Organize, reconcile, and maintain audit workpapers.
Track audit requests, due dates, and outstanding information.
Coordinate responses with external tax advisors and auditors.
Prepare and reconcile monthly sales and use tax supporting schedules.
Assist with reconciliation of Sales Tax related accounts.
Assist with identifying reporting improvements within the ERP system.
Review, organize, and respond to the Tax Department mailbox.
Route tax notices to appropriate personnel.
Save correspondence and support documentation to designated network folders.
Maintain/organize electronic records for all tax jurisdictions.
Review filing calendar daily and monitor all filings and payment due dates.
Add new filing obligations as business operations expand.
Maintain filing schedules for all jurisdictions.
Update completed filings and payment remittances.
Monitor upcoming renewal and registration deadlines.
Support the Company's legal entity compliance program, including annual reports for all legal entities.
Prepare applications and renewals for business fictitious/assumed names registrations.
Obtain tax clearance certificates for entity dissolutions and reorganizations.
Support closure of inactive legal entities.
Assist with preparation, filing, and maintenance of business entity documentation.
Coordinate with Legal and outside service providers regarding entity registrations and compliance.
Manage licensing and permit compliance for all operating entities.
Maintain license inventory and renewal schedules.
Coordinate license renewals for all legal entities.
Handle state and local contractor license applications and renewals.
Manage engineering permit qualification applications and renewals.
Handle regulatory correspondence and recordkeeping.
Coordinate registrations including sales tax licenses, local business licenses, county permits, municipal registrations, business personal property tax registrations, and industry-specific registrations and certificates.
Perform licensing and tax due diligence for acquired businesses.
Identify required state and local registrations for integration of acquired businesses.
Coordinate transfer of tax registrations and licenses from acquired businesses.
Serve as liaison between acquired businesses and the corporate tax function during integration.
Coordinate tax and licensing requirements for new and relocated branches, including state sales tax registrations, county license applications, city business registrations, business personal property tax filings, and regulatory compliance requirements.