Tax Administrative Assistant (Part-Time )

Eide Bailly LLP•Schaumburg, IL

8d•Onsite

About The Position

This is a part-time position with a seasonal aspect, averaging 32 hours per week from January through April, and again from August through October. There is potential for occasional available hours outside those months as well. The role involves providing administrative support to partners, managers, and assigned teams. It includes assisting with client and department support activities such as organizing client information, scanning, logging and filing documents, and corresponding with clients. The position also supports the receptionist as backup with front desk coverage, answering phones, and client service. Collaboration with the administrative team is key to meeting deadlines, ensuring timely completion of projects, and providing in-office coverage during business hours. Maintaining accuracy, confidentiality, professionalism, and regular attendance while managing multiple priorities is essential. Flexibility is demonstrated by taking on new challenges and assisting with special projects and additional responsibilities as requested. Other duties as assigned.

Requirements

High School Diploma
2 years of past administrative support experience, preferably in a professional services or accounting firm.
Proficiency in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

Thrive in a high-volume, fast-paced work environment.
Can quickly prioritize and organize your work to complete tasks of an immediate nature.
Hold yourself to the highest professional standards and maintain strict client confidentiality.
Exceptionally detail-oriented with strong verbal and written communication skills.
Love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.

Responsibilities

Provides administrative support to partners, managers, and assigned teams.
Assists with client and department support activities, including organizing client information, scanning, logging and filing of documents, and correspondence with clients.
Supports receptionist as backup with front desk coverage, answering phones, and client service.
Collaborates with the administrative team to meet deadlines, ensure timely completing of assigned projects, and provide in-office coverage during business hours.
Maintains accuracy, confidentiality, professionalism, and regular, predictable attendance while managing multiple priorities.
Demonstrates flexibility by taking on new challenges and assisting with special projects and additional responsibilities as requested.
Other duties as assigned.