Tax Administrative Assistant - Baton Rouge, LA

MAULDIN & JENKINS LLC•Baton Rouge, LA

4d•Onsite

About The Position

Founded in 1918, Mauldin & Jenkins, LLC has operated as one continuous, trusted entity for over a century. As a Top 100 CPA Firm, our long-standing reputation is built on providing high-quality assurance, tax, and advisory services. We pride ourselves on fostering a culture of continuous learning, work-life balance, and dedicated client service across multiple industries. We are seeking a Tax Administrative Assistant at our Baton Rouge office to support both of our Louisiana offices. The successful candidate will be personable, professional, and adept at multitasking in a deadline-driven environment while maintaining superior attention to detail and accuracy. Strong organizational, time management, and communication skills are a necessity – along with sensitivity to confidential matters.

Requirements

Proficiency with Microsoft Office (Word, Excel, PowerPoint)
Proficiency with Adobe Acrobat (creating and editing PDF files)
Proficiency with Google Workspace (Gmail, Drives, Docs, Sheets, Calendar)
Ability to organize, prioritize and meet deadlines, ensuring appropriate follow-up and closure in a fast-paced, time-sensitive environment

Nice To Haves

Experience in public accounting or professional services firm is preferred but not required
Willingness and ability to learn other proprietary software (preferred but not required are CCH Axcess, CCH Workflow [formerly XCM], SafeSend and/or SurePrep/Tax Caddy)

Responsibilities

Print, assemble, bind and/or proof various types of tax returns after preparation by staff
E-file returns and coordinate receipt of authorization forms
Organize, scan, monitor and manage client tax documentation (paper or electronic)
Manage processes in SurePrep/Tax Caddy with clients and Client Executives
Prepare and/or proof individual and corporate tax engagement letters, along with other types of correspondence to IRS and various tax authorities
Process paper tax organizers as requested
Assist with other tax processes such as new client setup, updating client info, etc.
Prepare FedEx, UPS, and Certified Mail
Other administrative duties as needed