Accounting / Payroll Assistant - Baton Rouge, LA

PSC Group • Baton Rouge, LA

1d • Hybrid

About The Position

PSC Group is now hiring a self-motivated Accounting / Payroll Assistant to join our corporate office in Baton Rouge, LA! The Accounting / Payroll Assistant will work with the Payroll, Accounts Receivable, and Accounts Payable teams providing excellent customer service while meeting deadlines in a fast-paced growing company. The work schedule is Monday - Friday, with options for 7:30 AM - 4:30 PM, 8:00 AM - 5:00 PM, or 8:30 AM - 5:30 PM. This is a hybrid work schedule, offering the flexibility to work remotely 2 days per week.

Requirements

• Proficient in MS Office (Outlook, Excel, and Word)
• Excellent customer service, time management & organizational skills
• Strong attention to detail
• Excellent written and verbal communication skills.
• Ability to multitask in a fast-paced environment and meet deadlines on a consistent basis.
• Professional demeanor and ability to maintain a high level of confidentiality
• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employers
• Pass a drug screen, physical, and background check

Responsibilities

• Monitors shared e-mail accounts for Payroll, AR, & AP and distributes information to the appropriate personnel.
• Performs general administrative duties, such as data entry, document management, and correspondence.
• Provides administrative assistance to the Payroll, AR, & AP departments.
• Provides information and answers employee questions about payroll related matters.
• Enters direct deposit and employee tax withholding information.
• Handles wage garnishments by responding to interrogatories, loading information to the Dayforce site, and fielding calls from employees and agencies.
• Responds to third party requests for payroll data.
• Coordinates with the HR department to ensure correct employee data.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Communicate with new customers to have PSC forms completed and obtain necessary documentation.
• Completes vendor forms for customers, provide requested documentation, and verbally verify banking information.
• Conduct credit checks on potential new customers.
• Monitor credit for current customers and report negative changes to leadership.
• Receive/pull invoices from vendors via email and websites and distribute to processing system.
• Communicate with vendors and internal stakeholders to address payment inquiries.
• Process vendor invoices and check requests for payment by coding expenses to accounts and cost centers by analyzing invoices, entering, and routing for approval as needed.
• Reconcile vendor statements
• Verbal confirms all electronic payment information for vendors.
• Performs other related administrative and accounting tasks as needed.

Benefits

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs
• On-Demand Pay, giving you early access to earned wages and more financial flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed