Tax Accountant

Teso Life•New York, NY

8d•Onsite

About The Position

The Tax Accountant will be responsible for managing new legal entity registrations, EIN applications, and state-level tax identification information. This role involves preparing and submitting formation/registration documents, monitoring application statuses, and maintaining the Group’s Legal Entity Register. Additionally, the Tax Accountant will handle new store permit and licensing applications, coordinate with various departments to gather necessary documentation, and track application progress. The position also includes ongoing management and renewal of permits and licenses, maintaining compliance registers, managing documentation and fees, and ensuring adherence to company policies and SOPs. This role requires strong cross-functional coordination and may involve assisting with other tax compliance activities as assigned. The Tax Accountant will escalate compliance risks and is not authorized to make independent commitments beyond their scope.

Requirements

Bachelor’s degree or above in Accounting, Finance, Taxation, Business Administration, Law, or a related field.
Minimum of 2 years of experience in taxation, accounting, corporate compliance, legal entity management, Permit / Licensing, or a related field.
Basic knowledge of U.S. business registration, EIN requirements, and state/local Permit / Licensing compliance requirements.
Ability to research and understand government application requirements.
Proficiency in Excel and document/register management tools.
Strong sense of responsibility and ownership.
Detail-oriented and highly organized with strong sensitivity to deadlines.
Strong documentation management skills.
Strong project follow-up skills.
Strong cross-functional communication skills.
Strong problem-solving skills.
Ability to simultaneously manage applications and renewals across multiple entities and store locations.

Nice To Haves

Experience working with multi-state, multi-entity, or chain retail organizations is preferred.
Experience using multi-state government websites and online application systems is preferred.

Responsibilities

Prepare and submit state-level legal entity formation/registration documents and related supporting documentation under the guidance of the Senior Tax Accountant.
Monitor application status, requests for supplemental information, and approval results with government agencies, and timely obtain and archive formation/registration certificates.
Maintain the Group’s Legal Entity Register, ensuring accuracy of entity name, state of registration, formation date, Entity Number, Registered Agent, registered address, status, and other information.
Prepare and submit EIN applications, ensuring the accuracy of Legal Name, Entity Type, Responsible Party, address, and other application information.
Follow up on EIN application results, timely obtain the EIN Assignment / Confirmation, and archive and update entity master data.
Maintain the EIN and related tax identification information register and assist with required updates when changes occur.
Identify and track permits, licenses, and registrations required for store opening and prepare and submit application materials.
Coordinate with Operations, Development, Construction, HR, Legal, and store teams to collect necessary application documentation.
Monitor application progress, inspections, supplemental documentation requests, fee payments, and approval results, and communicate risks to the Senior Tax Accountant and project owners.
Establish and maintain the Store Permit & License Register, including store, license/permit type, number, dates, fees, and status.
Prepare renewal, amendment, or reapplication documentation in advance for permits and licenses approaching expiration.
Track licensing updates required due to changes in store address, legal entity, responsible party, or scope of business.
Maintain electronic records and tracking schedules for Entity Registration, EIN, and Permit / Licensing matters, ensuring traceability of all documents.
Process payment requests for government application fees, registration fees, license fees, and renewal fees, ensuring accurate allocation.
Prepare lists of incomplete, upcoming, overdue, or exceptional items and report their status and required follow-up actions to the Senior Tax Accountant.
Follow Company policies and SOPs governing entity registration, EIN, and Permit / Licensing applications, approvals, payments, document retention, and register maintenance.
Assist in integrating Entity / License information into the Company’s centralized finance, compliance, or document management systems.
Proactively identify process issues and assist the Senior Tax Accountant in implementing standardization, automated reminders, and process improvements.
Maintain effective communication with various departments to ensure entity formation and Permit / Licensing requirements are completed according to store opening timelines.
Assist in preparing basic entity information and supporting documentation required for tax registrations, Sales Tax, Income Tax, and other tax compliance activities.
Promptly escalate government notices, rejected applications, license delays, abnormal entity status, expired licenses, or other significant compliance risks.