Task Manager

The Intellekt Group•San Antonio, TX

About The Position

The Task Manager provides a diverse range of support to the Director and Deputy Director, drawing on extensive experience with Air Force office functions in an intelligence environment. The role requires effective communication, time management, and organizational skills, as well as a TS/SCI security clearance. The Task Manager supports organizational management and stakeholder relationships; handles executive correspondence and other written products; manages meeting and event requests and related documentation; monitors correspondence and action documents; coordinates travel for the Director; responds to HQ staff inquiries; and provides administrative consultation and support to the client.

Requirements

Must possess a TS/SCI security clearance.
Either 6 or more years of professional work experience, including 2 or more years in an executive-type role, or 10 or more years of professional work experience, including 5 or more years in an executive-type role.
Experience providing managerial, administrative, or executive protocol support to a senior executive.
Experience providing project management oversight on routine office projects.
Experience recommending, developing, or implementing changes or improvements that facilitate office operations.
Experience coordinating and scheduling travel, briefings, meetings, conferences, and other appointments and activities for senior management.
Experience advising and assisting senior executives on administrative matters and performing highly confidential assignments in support of senior leadership.
Experience managing travel, conference scheduling, and other special appointments for a senior executive.
Effective communication, time management, and organizational skills.

Responsibilities

Develop and maintain relationships with internal and external stakeholders.
Plan major liaison activities in support of the organization and relevant programs.
Develop and implement plans to enhance relationships with stakeholders.
Review, write, and evaluate executive correspondence, reports, and other written products.
Participate in developing and organizing policies, programs, and other matters related to organizational management.
Provide information and advice regarding meeting requests and availability.
Develop and maintain documentation of meeting and event requests and establish a system for request disposition.
Develop and maintain a system for gathering background information, key issues, meeting notes, and decisions.
Monitor incoming and outgoing correspondence and action documents to ensure deadlines are met and responses are prepared according to AFH 33-337, The Tongue and Quill.
Screen correspondence to ensure review and create formal processes and controls for presenting finished products to the Director.
Coordinate travel for the Director, including reservations, transportation, and appointment confirmations.
Respond to preliminary inquiries from HQ staff members.
Provide consultation, subject matter expertise, and advice to customers and/or the company.
Support the client with other administrative requirements.