Talent Operations Associate

Grow Therapy•New York, NY

13d•$77,000 - $90,000•Hybrid

About The Position

As a Talent Acquisition Operations Associate, you'll help drive the systems, processes, and experiences that power our recruiting function. You’ll continue to support candidate logistics and coordination while stepping into more strategic ownership of key recruiting systems, workflows, and initiatives. You'll collaborate closely with recruiters, hiring managers, and cross-functional teams to ensure we’re operating efficiently while keeping the candidate experience at the forefront. This role is ideal for someone who thrives in the details, enjoys building and improving systems, and wants to make an impact on the full talent lifecycle. This role reports to the Senior Manager of Talent Acquisition Operations.

Requirements

You have 2+ years of experience in talent operations or recruiting coordination, ideally at a high-growth organization.
You’re highly organized and detail-oriented, and thrive when juggling operational details, systems logic, and cross-functional communication.
You’ve worked closely with an applicant tracking system (Greenhouse/Ashby strongly preferred), and you're experienced with scheduling interviews as well as troubleshooting issues, creating customizations, and improving workflows.
You enjoy working with data - cleaning it, interpreting it, and using it to guide decisions and drive improvements.
You’re proactive and solution-oriented, always looking for ways to make the recruiting experience more efficient and delightful.
You love documentation and take pride in building clean, easy-to-follow internal resources.
You’re an excellent and professional communicator, and can easily connect with everyone from executive leaders to candidates.

Nice To Haves

Experience supporting Tech Recruitment teams is a plus.

Responsibilities

Lead scheduling and coordination for candidate interviews (including high-priority and confidential candidates) to ensure consistency, responsiveness, and care throughout the candidate experience.
Coordinate onsite interviews and act as the point of contact for candidates when they visit the office, providing white glove service and support.
Optimize and act as a key owner of our applicant tracking system (ATS), including configuration, troubleshooting, automation setup, and integration with add-on tools.
Develop and manage recruiting documentation and workflows (e.g., interview playbooks, interviewer guides, pipeline workflows) to improve team efficiency and onboarding.
Create and maintain reports to monitor recruiting metrics
Partner with the Talent team to identify, scope, and lead or support projects focused on scheduling SLAs, candidate experience, compliance, etc.
Serve as a go-to expert on recruiting systems and operations, training team members on tools, workflows, and best practices.
Troubleshoot system issues and collaborate with vendors or partners as needed to maintain smooth functionality across platforms.
Research and test new tools or vendors as the talent team scales.

Benefits

Comprehensive Health Coverage: Medical, dental, and vision insurance, plus life and disability coverage.
Parental Leave & Family Support: Up to 18 weeks paid leave and a new child stipend.
Financial Wellness: 401(k) program and equity opportunities.
Meals & Home Office Support: Stipends for home office setup and ongoing funds for meals, with tailored perks for both remote and in-office employees.
Time Off to Recharge: Flexible PTO, 12 paid holidays, and a full winter break week.
Wellness & Development: Annual stipends to put towards personal & professional growth.
Mental & Physical Health Support: No-cost access to therapy through the Grow platform, weekly flexible hours for self-care (“Mental Health Mornings/Afternoons”) and memberships to leading wellness apps (such as One Medical, Headspace, and Talkspace).
Extra Perks: Pet insurance discounts, commuter benefits, and global travel assistance.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume