Talent Acquisition Specialist

Bask & Lather•City of Yonkers, NY

10d•$30 - $37•Onsite

About The Position

Bask & Lather is seeking a Talent Acquisition Specialist to own day-to-day recruiting for assigned positions and support employees from accepted offer through onboarding. This person will partner with hiring managers, actively source candidates, conduct interviews, manage candidate pipelines, and keep searches moving. The role also owns assigned onboarding workflows and provides administrative support for employee records, HR systems, new-hire reporting, and company property returns. When the Office Administrator is unavailable, this position provides coverage for essential office operations. The ideal candidate has recruiting experience within the CPG, beauty, consumer products, retail, or another inventory-intensive business industry and can manage multiple searches while maintaining accurate, timely People Operations workflows. They are comfortable reaching out to prospective candidates on LinkedIn, participating in hiring events, and working fully onsite in a growing business.

Requirements

At least three years of recruiting experience, including recruiting within the CPG industry, beauty, consumer products, retail, or another inventory-intensive business.
Experience managing multiple searches and actively sourcing candidates, including outreach through LinkedIn or similar channels.
Experience screening and interviewing candidates and partnering with hiring managers throughout the hiring process.
Experience supporting onboarding and maintaining confidential employee or candidate records.
Experience using an applicant tracking system and recruiting platforms.
Strong organization, written and verbal communication, follow-up, judgment, and attention to detail.
Ability to manage recruiting priorities alongside recurring, time-sensitive People Operations responsibilities.
Willingness to participate in hiring events and provide essential office coverage when needed.
Ability to work fully onsite in Yonkers, New York.

Nice To Haves

Recruiting experience in beauty, haircare, wellness, or another consumer brand.
Experience filling marketing, creative, digital, commercial, and operations roles.
Experience using LinkedIn Recruiter, BambooHR, or comparable systems.
Experience coordinating Form I-9 requirements, new-hire reporting, or state employer registrations.
Experience developing sourcing pipelines, recruiting reports, interview tools, or recruiting processes.

Responsibilities

Manage assigned searches from approved requisition through accepted offer.
Conduct intake meetings with hiring managers to confirm requirements, priorities, interview stages, and timelines.
Post approved openings and keep job postings current.
Review applications and identify candidates who meet established position requirements.
Proactively identify and contact prospective candidates through LinkedIn and other approved sourcing channels, using personalized outreach to build pipelines for current and future openings.
Recruit across marketing, creative, e-commerce, operations, commercial, and other business functions.
Conduct initial and structured interviews using approved questions and evaluation criteria.
Recommend candidates for advancement and communicate the reasons for those recommendations.
Coordinate interviews, collect feedback, and follow up with hiring managers on outstanding evaluations and decisions.
Maintain timely, professional communication with candidates throughout the hiring process.
Coordinate approved offer steps, reference checks, background checks, drug screenings, and other pre-employment requirements.
Participate in career fairs, hiring events, networking opportunities, and recruiting partnerships.
Escalate compensation questions, offer exceptions, sensitive candidate matters, and stalled decisions to the Senior People Operations Manager.
Maintain accurate requisition, applicant, interview, and pipeline records in BambooHR and approved trackers.
Provide regular updates on open searches, sourcing activity, upcoming interviews, pipeline risks, and next steps.
Track recruiting measures such as time-to-fill, candidate sources, interview progression, and offer acceptance.
Identify weak or stalled pipelines and recommend adjustments to sourcing or interview processes.
Support the use and improvement of job description templates, interview questions, scorecards, and evaluation rubrics.
Maintain organized recruiting records and protect confidential candidate information.
Own assigned preboarding and onboarding workflows after a candidate formally accepts an approved offer.
Send approved welcome communications and serve as the new hire’s primary People Operations contact during onboarding.
Track required forms, pre-employment steps, first-day information, and outstanding items.
Coordinate Form I-9 completion and employment eligibility verification under established procedures.
Create and update new-hire records in BambooHR and other approved systems.
Coordinate orientation, introductory meetings, first-day schedules, and assigned onboarding activities.
Request system access and follow up with the responsible internal stakeholders.
Follow up with managers on incomplete or overdue onboarding tasks.
Review onboarding records for outstanding documents, access, equipment, and orientation activities.
Escalate delays, missing documents, employee concerns, and process exceptions.
Partner with the Office Administrator to confirm each new hire’s equipment and office requirements.
Track whether laptops and other required equipment are prepared, shipped, or distributed before the start date.
Maintain equipment assignment and delivery records in established systems.
Follow up on readiness issues and escalate delays that may affect a new hire’s start.
Complete assigned new-hire reporting for employees hired in New York and other applicable states.
Maintain a tracker of employee work states and assigned employer registration statuses.
Support administrative steps for state unemployment insurance registration when the company hires its first employee in a new state.
Coordinate assigned registration tasks with the Senior People Operations Manager, Finance, the Office Administrator, or outside vendors.
Retain submission confirmations and supporting records.
Notify the Senior People Operations Manager of proposed hires in new states before their start dates.
Monitor deadlines, notices, and registration issues, escalating matters requiring review or a decision.
Maintain accurate employee records, personnel files, HR trackers, and approved BambooHR information.
Collect, organize, and file required employee documentation.
Monitor recruitment, onboarding, employee lifecycle, and equipment workflows for missing information or overdue tasks.
Follow up with employees and managers regarding incomplete forms, policy acknowledgments, training, and assigned administrative tasks.
Prepare routine recruiting, onboarding, and workflow status reports.
Use approved templates for routine HR correspondence and reminders.
Monitor designated HR inboxes and respond to routine administrative questions.
Maintain strict confidentiality of candidate, employee, compensation, and company information.
Escalate questions involving payroll, benefits, policies, performance, employee relations, accommodations, complaints, or other sensitive matters.
Support employee communications, training sessions, recognition activities, engagement initiatives, and People Operations meetings.
Assist with routine audits of employee files, onboarding records, and HR systems.
Help maintain HR forms, templates, checklists, and standard operating procedures.
Identify recurring process gaps and recommend improvements to the Senior People Operations Manager.
Provide coverage for essential office operations when the Office Administrator is unavailable, including welcoming visitors, receiving deliveries, monitoring supplies, supporting meetings, and escalating facility or vendor concerns.