Talent Acquisition Operations Specialist

Kailera Therapeutics•Waltham, MA

4d•Hybrid

About The Position

At Kailera, we are bold, authentic and committed to our mission of developing therapies that give people the power to transform their lives and elevate their overall health. Rooted in an entrepreneurial spirit and a team-oriented culture, we are working together to advance Kailera’s mission to advance novel therapies for obesity and related conditions. We are passionate about creating an inclusive workplace that promotes collaboration, integrity, and excellence. As we expand, we seek the most talented individuals with diverse backgrounds, cultures, perspectives, and experiences to join our team. The Talent Acquisition Operations Specialist supports and optimizes our recruiting function. This solutions-oriented role serves as the operational backbone of Talent Acquisition, partnering closely with recruiters, hiring managers, candidates, and cross-functional teams to deliver an exceptional hiring experience. The ideal candidate is passionate about operational excellence, recruiting technology, process improvement, and leveraging AI-enabled tools to create scalable recruiting practices within a fast-paced biotechnology environment.

Requirements

5+ years supporting Talent Acquisition, Recruiting Operations, Recruiting Coordination, or a related function
Experience with Greenhouse Recruiting
Experience coordinating complex interviews in a fast-paced environment
Experience using LinkedIn Recruiter or comparable sourcing platforms
Strong analytical, organizational, and communication skills
Advanced proficiency with Microsoft Office, particularly Excel and PowerPoint
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Biotechnology or pharmaceutical recruiting experience
Knowledge of AI-enabled recruiting technologies
Experience improving recruiting processes and systems and creating scalable processes
Experience with recruiting analytics, dashboards, and workforce reporting
Familiarity with ADP Workforce Now and talent management systems

Responsibilities

Manage complex interview scheduling across multiple teams, time zones, and leadership levels
Serve as the primary point of contact for candidates throughout the interview process, delivering a best-in-class candidate experience
Coordinate interview logistics, confirmations, panel scheduling, and follow-up communications
Ensure candidate movement through recruiting stages is accurate, timely, and well communicated
Partner with recruiters to build candidate pipelines through proactive sourcing and talent market research
Maintain data integrity within Greenhouse and other recruiting systems
Serve as a primary resource for recruiting process guidance and operational support
Support recruiting operations by ensuring efficient workflows and consistent hiring practices
Maintain and optimize the Applicant Tracking System (Greenhouse) and related recruiting technologies
Serve as a subject matter expert for Greenhouse, supporting workflow optimization, and reporting
Identify opportunities to automate manual processes and improve recruiting efficiency
Evaluate and leverage AI-enabled recruiting tools to improve sourcing, scheduling, reporting, and candidate communications
Document recruiting processes and support continuous improvement initiatives
Provide training and support to recruiters and hiring managers on recruiting systems and processes as needed
Other duties as assigned