Talent Acquisition Coordinator

Signet Jewelers•Irving, TX

10h

About The Position

Joining at a time of transformation, this role is the operational engine behind Talent Acquisition excellence. The Talent Acquisition Coordinator is not simply scheduling interviews—this role orchestrates the end-to-end candidate experience, ensuring speed, precision, and a level of care that reflects our brand. You will serve as a critical partner to recruiters, hiring leaders, and the VP of Talent Acquisition, enabling decision velocity, elevating candidate experience, and driving consistency across the recruiting lifecycle. This role requires strong ownership, attention to detail, and the ability to operate in a fast-paced, high-volume environment. You will bring structure where there is complexity, anticipate needs before they arise, and continuously improve how we work. This role is foundational to how Talent Acquisition shows up at Signet. When done well, you will: Elevate the candidate experience at scale Increase speed and quality of hiring decisions Enable recruiters and leaders to focus on high-impact work Bring discipline and excellence to how we hire

Requirements

2–5 years of experience in recruiting coordination, HR operations, or high-volume scheduling
Experience working in an Applicant Tracking System (Workday preferred)
Proven ability to manage high-volume, complex scheduling with multiple stakeholders
Strong organizational skills with exceptional attention to detail and follow-through
Ability to prioritize, problem-solve, and operate with urgency in a fast-paced environment
Strong written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Owner’s mindset: takes accountability for outcomes, not just tasks
Operational excellence: brings structure, precision, and consistency
Customer focus: treats candidates and stakeholders with care and urgency
Continuous improvement: actively seeks better, faster, smarter ways of working
Team-first approach: enables others to perform at their best

Responsibilities

Deliver a seamless, high-touch candidate experience from scheduling for Executive Recruitment through background to offer stage
Manage complex scheduling across time zones, senior leaders, and panel interviews
Coordinate candidate travel, logistics, and communications with precision and professionalism
Ensure interviewers are prepared with materials, context, and expectations
Manage the TA Inbox, owning communication and relationships across multiple functions, levels, and geographies
Manage candidate workflow within Workday (ATS), ensuring accuracy, timeliness, and data integrity
Move candidates efficiently through the hiring lifecycle, including interviews, feedback, offers, and background checks
Partner with Talent Acquisition to ensure speed, quality, and consistency across all processes
Maintain high standards of confidentiality and data accuracy
Manage and optimize the calendar of the VP of Talent Acquisition, ensuring alignment to priorities
Coordinate leadership meetings, interview debriefs, and key talent discussions
Anticipate scheduling conflicts and proactively solve for efficiency and focus
Serve as a trusted operational partner in managing time, priorities, and workflows
Collaborate with Recruiters, HR Business Partners, People Operations, and hiring leaders
Act as a connector across teams, ensuring alignment and clear communication
Support recruiting initiatives including hiring events, onboarding coordination, and special projects
Help troubleshoot system, process, or scheduling challenges in real time
Track recruiting activity, candidate pipelines, and key metrics
Support candidate surveys and experience feedback loops
Identify opportunities to improve workflows, reduce friction, and enhance efficiency
Contribute to the evolution of recruiting processes and tools