Talent Acquistion Coordinator

The Universal Group•Township of Langley, BC

7d•CA$53,000 - CA$55,000•Hybrid

About The Position

The Universal Group, recognized as one of Canada's Best Managed companies in 2025, has exciting opportunities in our Talent Acquisition team. As a Talent Acquisition Coordinator, you play a critical role in the effective and welcoming onboarding process of newly hired employees. This role involves developing and executing effective onboarding strategies, ensuring a positive candidate experience throughout the hiring process, and assisting Talent Acquisition Specialists in identifying, screening, and attracting qualified candidates.

Requirements

Proven experience as a Recruitment Coordinator or similar role, ideally in a high-volume and fast paced environment is a strong asset.
6 months to 1 year+ of experience in administrative roles and with public speaking is preferred.
A Bachelor's degree in Human Resources, Business Administration, or a related field is an asset.
Strong knowledge of modern onboarding practices, tools, and technologies.
Strong computer literacy.
Proficiency in applicant tracking systems (ATS) and other HR software.
Excellent interpersonal and communication skills, both written and verbal.
Strong presentation and public speaking skills are essential.
Strong problem-solving skills and the ability to adapt to changing needs.
Ability to build rapport with candidates and hiring teams.
Exceptional time management and organizational skills.
High level of discretion and confidentiality in handling sensitive information.

Responsibilities

Complete orientation process for new hires, including in-person and virtual group presentations.
Act as a primary contact for new hires, answering questions, addressing concerns, and providing guidance during the orientation.
Welcome new hires upon arrival and provide them with an office tour and presentation.
Ensure completion of mandatory training and certifications.
Coordinate with various departments and hiring managers to ensure all necessary equipment, access, and resources are ready for new hires on their start date.
Maintain and update onboarding materials and processes.
Assisting Talent Acquisition Specialists with day to day recruiting activities.
Utilize various sourcing methods such as job boards, social media, networking, and industry events to identify and engage potential candidates.
Conducting and tracking reference checks.
Assisting with various administrative tasks, including but not limited to: creating weekly recruitment reports, tracking sign-on and referral bonuses, creating email signatures, and providing feedback on new hires to their respective managers.
Assist with the creation and distribution of internal communication for vacant positions.
Proactively contact qualified individuals who have completed our organization's TCP course to determine if they are seeking employment opportunities.
Attending company events and making an outdoor presence at hiring events with Talent Acquisition Specialists.
Ensure a positive and seamless candidate experience from initial contact through the entire onboarding and process.
Provide timely communication, feedback, and updates to new hires.
When applicable, consider candidates for different positions based on their skills and qualifications.
Ensure adherence to relevant labor laws and regulations while promoting diversity and inclusion in all aspects of the onboarding process.