Talent Acquisition Coordinator

DRW•Chicago, IL

9d•$60,000 - $70,000

About The Position

As a Talent Acquisition Coordinator, you’ll play a key part in the candidate experience by managing the coordination of interviews for our internal recruiters, supporting various recruiting administrative tasks, and ensuring smooth communication between candidates and internal stakeholders to ensure a positive experience for candidates, hiring managers and recruiters. This role supports all activities leading up to/prior to an offer in the recruiting process.

Requirements

A minimum of 1 years' previous administrative experience in a corporate office setting.
1+ years of experience in scheduling, coordination, or administrative role—ideally within HR, recruiting, or talent acquisition.
Exceptional organizational skills and attention to detail.
Strong communication and interpersonal skills, with a focus on delivering excellent service.
Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.
Proficiency with scheduling tools (e.g., Microsoft Outlook) and familiarity with Applicant Tracking Systems (ATS) preferred.
Comfortable working with spreadsheets and basic reporting tools.
Demonstrated ability to handle confidential information with integrity.

Responsibilities

Schedule interviews between candidates and hiring teams across various departments, ensuring timely coordination and positive candidate experiences.
Interface with candidates, co-workers, hiring managers, and third-party vendors to schedule and manage candidate interviews.
Monitor both virtual and on-site interviews, which includes but is not limited to, greeting candidates and communicating with both interviewers and recruiters throughout the process to ensure a timely and smooth interview experience.
Act as a liaison between candidates, recruiters, and hiring managers to manage interview logistics, including virtual and onsite scheduling. This includes coordination and setup of technical interviews such as coding, project management, etc.
Monitor interview & requisition processes in our recruiting ATS system (Greenhouse) & HR system (Workday).
Maintain accurate and up-to-date interview schedules using internal systems and tools (e.g., Outlook, Applicant Tracking Systems).
Provide administrative support to the recruiting and talent operations teams, including data entry, calendar management, and reporting.
Assist candidates with expense reimbursement processes by guiding them through submission requirements and liaising with internal reimbursement systems and teams.
Coordinate travel arrangements for candidates and book with the travel team.
Manage job description repository, ensuring documents are indexed, accessible and up to date.
Generate and audit recruiting and employee activity/status reports; ensure accurate data entry for reporting.
Support ad hoc projects and initiatives as needed, such as event planning, reporting, and process improvements.
Support Super Day interview logistics and event coordination, including occasional weekend availability when events are scheduled on Saturdays.