Talent Acquisition (TA) Coordinator

Quanex•New Brighton, MN

3d•Hybrid

About The Position

The Talent Acquisition (TA) Coordinator plays a vital role in supporting the hiring and onboarding of hourly and salaried employees within a fast-paced manufacturing environment. This role is heavily focused on pre-employment processing, onboarding system administration, and employment eligibility compliance. The Coordinator ensures new hires are fully cleared, compliant, and prepared to begin work in a timely manner. The ideal candidate is highly detail-oriented, process-driven, and comfortable serving as a key point of contact for candidates, hiring managers, and internal HR partners.

Requirements

Associate’s or bachelor’s degree in human resources, Business Administration, or a related field (or equivalent experience).
1 – 3 years of experience in talent acquisition coordination, onboarding, or HR operations.
Hands-on experience with onboarding systems, applicant tracking systems (ATS), or HRIS platforms.
Working knowledge of I-9 and E-Verify requirements and processes.
Familiarity with federal, state, and local employment compliance requirements.
Experience troubleshooting HR systems or onboarding platforms.
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Customer-service mindset with a focus on candidate experience.
Problem-solving skills and comfort handling sensitive or confidential information.
Proficiency in Microsoft Office tools and HR systems.

Nice To Haves

SHRM or HR-related certification (a plus).

Responsibilities

Initiate and manage all pre-employment activities for hourly and salaried positions, including background checks, drug screens, reference checks (if applicable), and pre-hire documentation.
Serve as the primary point of contact for candidates throughout the pre-employment and onboarding process, ensuring timely communication and a positive experience.
Coordinate start dates and ensure all onboarding requirements are completed prior to the new hire’s first day.
Partner closely with Recruiters, Hiring Managers, and field HR to ensure seamless handoff from offer acceptance through onboarding completion.
Perform general maintenance and upkeep of the company’s onboarding platform.
Ensure accuracy, completeness, and timeliness of onboarding content, tasks, forms, and workflows.
Troubleshoot system issues related to onboarding access, completion, or data integrity, escalating when necessary.
Monitor onboarding progress and follow up with new hires or internal stakeholders to address outstanding tasks.
Initiate and manage E-Verify cases in compliance with federal regulations and company policies.
Troubleshoot E-Verify errors, Tentative Non-confirmations (TNCs), and system issues, working closely with candidates and internal HR partners.
Stay current on changes to E-Verify, I-9, and employment eligibility regulations and apply updates to processes as needed.
Track onboarding, pre-employment clearance, and compliance metrics such as turnaround times, completion rates, and exception trends.
Identify opportunities to improve onboarding efficiency, accuracy, and candidate experience.
Support audits, internal reviews, and compliance checks related to hiring and onboarding processes.
Assist with documentation of standard operating procedures and training materials related to onboarding and pre-employment workflows.