Talent Acquisition Coordinator Lead, Executive Recruitment

AbbVie • North Chicago, IL

23h • Onsite

About The Position

The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers and applicants for VP level hiring at AbbVie. The role ensures a best-in-class candidate and manager experience, handling sensitive and confidential information with integrity. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• High School diploma or equivalent.
• A minimum of 2 years administrative or customer support/scheduling/event planning/coordination experience preferred.
• Will be privy to confidential information and must be able to execute work while keeping details confidential.

Nice To Haves

• Bachelor's degree highly preferred.
• Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred.
• Prior staffing coordination or HR experience preferred.
• Learns fast, grasps the 'essence' and can change the course quickly where indicated.
• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone).

Responsibilities

• Coordinate interview schedules and schedule change requests.
• Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request and weekly interview request updates.
• Use multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel).
• Arrange all candidate domestic and international travel, accommodations, etc.
• Process all expense reimbursement and invoices on a weekly basis.
• Process background and drug screen requests and provide updates on status of requests.
• Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms).
• Update SmartRecruiters ATS with candidate status and interview data.
• Provide high touch customer service to candidates, hiring managers and administrative staff.
• Ensure a best-in-class candidate/manager experience.
• Ability to work with and safeguard confidential information.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
• Prioritizes work assignments and completes them on time.
• Negotiates to adjust deadlines as needed.
• Maintains workflow efficiency, smooth workflow operation, and high-quality standards.
• Partner with Executive Administrative Assistants, building relationships and being a trusted partner.

Benefits

• paid time off (vacation, holidays, sick)
• medical/dental/vision insurance
• 401(k)
• short-term incentive programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED