Talent Acquisition Coordinator, Executive Recruitment

Viasat, Inc. • Carlsbad, CA

9h • Hybrid

About The Position

We are thrilled to announce an exciting opportunity for a Talent Acquisition Coordinator for Executive Recruitment to join our dynamic team in Carlsbad, CA! This hybrid role offers the unique blend of working collaboratively within our Carlsbad office and the flexibility of hybrid work. As the Talent Acquisition Coordinator for Executive Recruitment, you will report directly to the Executive Recruitment Manager and significantly contribute to the overall success of the executive recruitment function and greater Executive TA team by providing a high level of customer service, support, and coordination throughout the executive recruitment process. Working closely with the executive recruitment manager, executive recruiter, hiring managers, C-suite leaders, interview teams, executive assistants, external search firms, and executive-level candidates, you will be instrumental in ensuring a best-in-class experience throughout the recruiting cycle. You will exercise excellent judgment, maintain a strong sense of collaboration, quickly adapt to changes, and thrive in a fast-paced, customer-focused environment.

Requirements

• 6+ years of human resources, talent acquisition coordination, or administrative support experience within a fast-paced corporate environment.
• Experience in scheduling complex interviews and creating high quality interview materials.
• Must be able to work a hybrid schedule (on average 3 days/week) at our Carlsbad, CA office with flexibility to support "day-of" logistics and in-person interviews.
• Appropriate demeanor, confidence, and exceptional communication skills (written and oral) to effectively interface and relate to the needs of C-suite executives, high-level customers, and premium candidates.
• Proven ability to handle highly sensitive executive compensation data, private candidate information, and organizational changes with the utmost professionalism and strict confidentiality.
• Flexible, highly organized, and able to work under pressure in a fast-paced environment with exceptional follow-through, time management, attention to detail, and sound independent judgment. Ability to apply acquired recruiting skills, adopt new HR technologies/AI tools quickly, and complete tasks effectively and independently under pressure.
• Strong team-player mentality with the ability to keep team members up to date via digital collaboration channels (e.g., Slack, Outlook) and provide coverage across various stakeholders and deliverables.
• Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Copilot) , plus experience operating modern enterprise Applicant Tracking Systems (iCIMS or Workday preferred) and digital scheduling platforms (Paradox or other).
• Must be an innovative thinker who actively looks for opportunities to optimize and transform manual administrative workflows. Demonstrated experience leveraging AI tools (e.g., generative AI, AI-assisted scheduling, and automated note-taking) to streamline operations, enhance efficiency, and build scalable, repeatable workflows—while maintaining a high-touch, human-centric executive support experience.

Nice To Haves

• Bachelor’s Degree in business or a related field.
• Talent Acquisition experience in fast growth technology companies.
• Prior experience supporting an executive recruitment function.

Responsibilities

• Act as the primary "process owner" for the executive interview lifecycle. Partner with executives, senior leaders, search partners, members of the TA team, executive assistants, and candidates across the global organization to coordinate all administrative aspects of the executive search process, including constructing interview itineraries, arranging executive travel, reserving interview rooms, coordinating virtual and in-person interviews, handling reimbursement requests, scheduling debriefs and acting as the primary point of contact.
• Leverage modern AI scheduling engines and automated calendar coordination tools to optimize complex executive interview panels and reduce scheduling friction.
• Deliver a best-in-class, end-to-end experience for executive candidates, managing everything from interview coordination and travel through to a smooth and polished onboarding experience.
• Maintain real-time accuracy and 100% data integrity within the Applicant Tracking System (ATS), ensuring executive candidate records, required documentation, automated interview feedback loops, and hiring stages are seamlessly updated.
• Attend all executive search meetings, coordinate agendas and meeting materials, utilizing digital collaboration tools and AI transcription notes to accurately capture action items and deliverables. We are looking for someone innovative who can use AI to automate these tasks.
• Draft and format general content related to the executive search process (status reports, candidate briefings, job adverts, search summaries) using MS Word, PowerPoint, Excel, SharePoint, and generative AI drafting aids for enhanced quality and consistency.
• Prepare executive offer letters, handle sensitive compensation data with the utmost professionalism, and coordinate strict digital pre-onboarding workflows.
• Support Talent Acquisition initiatives, assist with basic data gathering/analytics for compensation and benefits activities, and identify recommendations to continuously optimize recruitment tech stacks, modern sourcing tools, and processes.
• Perform other related duties and administrative responsibilities to assist the broader People, Branding, and Culture function as required.

Benefits

• range of medical, financial, and/or other benefits, dependent on the position offered
• comprehensive benefit offerings that are focused on your holistic health and wellness

What This Job Offers

• Job Type: Full-time
• Career Level: Executive