Talent Acquisition Compliance Associate Specialist

AbbVie • North Chicago, IL

8h • $58,656 - $103,500

About The Position

As an Associate Specialist on AbbVie’s Operations Risk and Governance team, this role focuses primarily on managing background checks and supporting Talent Acquisition Compliance for specialized recruitment. The position partners with Compliance Leads, Recruiters, Legal, and other internal stakeholders to ensure background checks are completed accurately, efficiently, and in compliance with AbbVie policies and applicable laws. Success requires strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• At least 1–2 years of experience in a professional recruiting, HR operations, or compliance environment.
• Experience in a high-volume, fast-paced role requiring multitasking and strong organization.
• Strong communication and business presence.
• High attention to detail and ability to follow processes accurately.
• Ability to use sound judgment, discretion, and critical thinking when handling sensitive information.

Nice To Haves

• A degree in Human Resources, Business, or a related field.
• Experience working with First Advantage or another background check vendor.
• Experience validating and reviewing documentation for completeness and compliance.
• Familiarity with applicant tracking systems; SmartRecruiters is preferred.

Responsibilities

• Manage background checks for a high volume of requisitions across business functions using AbbVie’s applicant tracking system and background check vendor workflow.
• Serve as the primary contact for background check questions, updates, and issue resolution from recruiters, candidates, and internal stakeholders.
• Monitor background check status, follow up on outstanding items, and support timely completion for hiring decisions.
• Review background check results and supporting documentation for completeness, accuracy, and compliance.
• Validate candidate-provided and vendor-provided documentation against internal and external standards.
• Identify, document, and escalate background check exceptions, discrepancies, or concerns as appropriate.
• Maintain accurate records, process documentation, and reporting metrics related to background check activity.
• Maintain a positive candidate experience through clear communication, professionalism, and timely follow-up.
• Support updates to training materials and standard work related to background checks and compliance processes.
• Assist with hire eligibility reviews and other compliance-related administrative tasks as assigned.
• Ensure compliance with state and federal employment laws, AbbVie policies, and applicant tracking requirements.

Benefits

• Paid time off, including vacation, holidays, and sick leave.
• Medical, dental, and vision insurance for eligible employees.
• 401(k) for eligible employees.
• Eligibility to participate in short-term incentive programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level