Talent Acquisition Associate - Recruiting Coordinator

PMG•Dallas, TX

15h•Onsite

About The Position

Named Ad Age Best Places to Work for 11 years in a row and Fast Company Best Workplaces for Innovators since 2022, PMG is a global independent marketing services and technology company that seeks to inspire people and brands that anything is possible. Driven by shared success, PMG leverages business strategy and transformation, creative, media, and insights—as well as its proprietary operating system, Alli—to deliver cutting-edge digital solutions and innovative media strategies. Our team comprises over 900 employees globally, and our work for ambitious brands like Apple, Nike, Sephora, Experian, Therabody, Best Western Hotels & Resorts, Creed Fragrances, BNY, Intuit, CKE Restaurants, Travelex, and Whole Foods spans 85+ countries. Who You’ll Be Working With Join a collaborative and mission-driven Talent Acquisition team that’s passionate about connecting exceptional people with meaningful opportunities at PMG. Working closely with recruiters, hiring managers, People & Culture partners, and candidates, you’ll play an essential role in shaping a thoughtful and inclusive hiring experience. You’ll have the chance to build strong relationships, support business growth, and contribute to a people-first culture that values every interaction. As a Talent Acquisition Senior Associate, you will support PMG across the experienced hire candidate pipeline—including candidate and requisition data validation, interview scheduling, and background check coordination, and other related administrative and operations tasks. This role plays a key part in delivering a thoughtful and efficient hiring experience by ensuring accuracy, responsiveness, and a welcoming approach throughout the recruitment process.

Requirements

1+ years of experience in talent acquisition, with a bachelor’s degree or equivalent work experience.
A sharp eye for detail and a love of organization—you catch the small things that make a big difference.
A proactive, team-oriented approach and a genuine desire to support both candidates and colleagues.
Curiosity and a problem-solving mindset—you enjoy figuring things out and making them better.
Interest in improving systems and processes, especially around documentation and operational tools.
Comfort working with Applicant Tracking Systems (experience with Greenhouse is a plus).
Experience with travel booking and expense management systems (experience with NAVAN and Ramp is a plus).
Strong communication skills and a warm, professional presence when working with stakeholders at all levels.
A commitment to curiosity and adaptability as a Continual Learner, staying at the forefront of media innovation while prioritizing client success with a Customer-Focused mindset that seeks opportunities to deliver meaningful value.
A dedication to People-Focused leadership, fostering collaboration, innovation, and professional growth by Leading by Example and nurturing strong relationships that empower others to excel.

Responsibilities

Coordinate interview scheduling through our Applicant Tracking System (ATS) and scheduling tools, making the process smooth and seamless for candidates and teams alike.
Arrange and manage candidate travel—including booking and reimbursement—to ensure a stress-free, welcoming experience.
Maintain the Talent Acquisition team’s calendar, managing meeting invites, logistics, and room reservations with care and precision.
Greet and host candidates onsite at our Dallas office, offering thoughtful tours and helping create a comfortable, positive interview experience.
Process background checks, track results, and ensure steps are completed in a timely and organized way.
Partner closely with recruiters and the operations team to ensure a unified, thoughtful candidate experience from start to finish.
Prepare interviewers by sharing schedules, logistics, and background materials to help them show up informed and ready.
Review and update candidate data in our ATS to support clean records, smooth handoffs, and strong reporting accuracy.
Create and share basic reports using the ATS and other tools to help the team stay informed and make data-backed decisions.
Support our recruiting team by coordinating interviews, managing communications, setting up events, and helping deliver an engaging, organized experience for every candidate.
Support Talent Acquisition Operations—helping with job description updates, system administration in Greenhouse, and process documentation.
Lend a hand with broader People & Culture initiatives when needed, contributing to a collaborative and connected team environment.

Benefits

Professional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.
Generous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.
Parental Leave: We provide paid parental leave to support your family during important life events.
Retirement & Pension Plans: Plan for your future with competitive retirement or pension programs, including contribution matching.
Fertility and Family Support: Access fertility benefits for all team members and their spouses.
Healthcare: Coverage and support for everyday medical expenses and routine care, tailored by geography.
Pet Insurance: Protect your pet's health and your finances.
Lifestyle Spending Accounts: Enjoy 100% company-funded accounts to promote healthy habits and well-being.
Commuter Benefits: Access support for travel and commuting needs, where available.
Annual Bonus: All employees are eligible for an annual bonus.
Volunteering Opportunities: Receive 8 give-back hours to volunteer in your local communities.
AI Enterprise License: Access AI Enterprise accounts and participate in weekly AI training sessions to empower and ensure AI safety.