Talent Acquisition Assistant

Oakbrook Corporation • Madison, WI

9d • Onsite

About The Position

Oakbrook Corporation is seeking a highly organized, people-focused Talent Acquisition Assistant to join our Human Resources team. In this role, you'll work to support the full recruitment lifecycle, enhance the candidate experience, coordinate onboarding, and help build strong talent pipelines across our growing organization. This is an exciting opportunity for someone looking to grow a career in Human Resources and Talent Acquisition while making a direct impact on the success of our teams and communities.

Requirements

• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Sound decision making and initiative to move projects forward.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently while also contributing effectively as part of a team.
• Proficiency with Microsoft Office and HR technology platforms.
• Available 30-32 hours weekly (onsite).
• Associate or bachelor's degree, or an equivalent combination of education and experience.

Nice To Haves

• Recruiting and HR Administrative experience preferred.
• Experience using applicant tracking systems, HRIS platforms, LinkedIn, Indeed, or similar recruiting tools is highly desirable.

Responsibilities

• Source and attract qualified candidates through Indeed, LinkedIn, Handshake, and other recruiting platforms.
• Conduct initial phone and video screenings.
• Assist with interview scheduling and candidate communications.
• Support hiring managers throughout the recruitment process.
• Coordinate background checks, reference checks, and pre-employment screenings.
• Assist with preparing and presenting employment offers.
• Help maintain a positive and engaging candidate experience from first contact through hire.
• Coordinate onboarding activities for new hires.
• Collect and review new hire paperwork for completeness and accuracy.
• Ensure new employees and supervisors are equipped with the tools and resources needed for a successful start.
• Support and facilitate New Hire Orientation.
• Maintain employee records and HRIS data with a high degree of accuracy and confidentiality.
• Assist with personnel file management and electronic recordkeeping.
• Support updates to job descriptions and recruiting materials.
• Coordinate employee recognition programs.
• Assist with employee engagement initiatives and company events.
• Support various HR projects and administrative functions as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree