Talent Acquisition Assistant (Contract)

Alkermes

1d•Hybrid

About The Position

Elevate the Alkermes recruitment and new hire experience as a TA Assistant (contract)! As a TA Assistant, you'll be at the heart of our recruitment process, helping to bring top talent onboard. In this dynamic position, you will support our talented recruitment team by scheduling interviews and managing the onboarding process for new hires, ensuring they have a smooth and welcoming experience from day one. We're looking for a passionate problem solver who thrives on providing exceptional customer service to candidates and new hires alike. If you’re excited about making a difference and fostering a positive experience for all, come join the team! This role will provide overall support to the Talent Acquisition Team. Alkermes has recently adopted a hybrid working environment to support and meet the needs of employees and this role will operate in a flexible environment with 60% of time in the office and 40% from home. This position is eligible for the hybrid workplace model, requiring work to be completed onsite at our Waltham, MA office at least 3 days per week.

Requirements

Bachelor’s Degree is required
1-2 years of work experience in a professional environment is required.
Customer Service skills are a must
Strong organizational skills and keen attention to detail
Ability to work with different levels of management, including senior leadership
Ability to multi-task and prioritize in a fast-paced work environment
Proficiency in MS Office, Outlook

Nice To Haves

Prior experience in Biotech/Pharma is preferred.
Experience working in a Human Resources function/department is strongly preferred.
experience with an HRIS (Oracle) and Applicant Tracking System (ORC) is preferred but not necessary.
Desire to work in a Talent Acquisition department as part of a larger Human Resources function.

Responsibilities

Primary point of contact for hiring managers and candidates regarding interview scheduling.
Alkermes currently conducts interviews virtually via MS Teams, and in person.
Liaise with external recruiting agencies for candidate interviews and travel (when necessary)
Initiate and adjudicate candidate background checks
Responsible for preparing and sending electronic offer packages to candidates
Submitting updates to requisitions and candidates in the Applicant Tracking System; Oracle Recruiting Cloud (ORC)
Sending general correspondence to candidates
Maintain electronic applicant files (New Hire, Terms, EE Form)
Own the onboarding process for new hires by sending out first day details, reviewing new hire details and processing in Oracle Fusion, partnering with HRIS on system issues, and managing the orientation calendar
Provide support to the Alkermes Relocation program and/or Immigration process as needed
Provide operational support to the Human Resources department, as needed
Assist with event coordination (benefits fairs, job fairs, seminars, etc.)
Coordinate travel arrangements for candidates and engage with third party travel vendor
Be the first point of contact for Clients and Candidates
Work closely with our Procurement and Accounts Payable Team for any HR Purchase Orders and Invoice tracking with vendors
General administrative duties (copy, file, travel arrangements, food ordering, etc)
Assist employees with general HR related questions, escalate when necessary