Talent Acquisition Administrator (Contract)

Canadian Cancer Society•St. John's, NL

4d•Hybrid

About The Position

The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together, with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. Join an exceptional team of Talent Acquisition professionals who are deeply committed to fostering inclusive, people-first hiring experiences. At the Canadian Cancer Society, our Talent team plays a critical role in advancing our mission by attracting diverse talent who are passionate about making a meaningful impact in the lives of Canadians affected by cancer. You’ll collaborate with thoughtful, values driven colleagues on nationally impactful work—while continuously evolving how we attract, support, and grow talent across the organization. Reporting to the Manager, Talent, this is a 6-month contract opportunity for a people-centred, service-oriented Talent and People Coordinator who thrives on connecting with people and helping teams hire great talent. With a strong focus on recruitment coordination, you’ll also provide broader HR administrative support and build trusted relationships with hiring managers, candidates, and partners—bringing care and rigour to every interaction and process.

Requirements

Adaptable and tech-comfortable, energized by fast-moving work.
Confidence with Microsoft Office; ATS (ADP or other)/HRIS are required.
Clear communicator
Customer service oriented
Rigorous: pays close attention to details
Strong interpersonal skills: caring, collaborative team player and relationship builder
Solution focused and improvement-minded
Ability to maintain the confidentiality of sensitive information
Excellent organizational and time management skills, remains calm under pressure

Nice To Haves

Bilingualism (French/English) is highly preferred, with French being an asset due to the organization’s nationwide operations and the need for effective communication across various regions.

Responsibilities

Manage all job postings (Create job postings, Coordinate the translation of job opportunities, Post job opportunities on various job boards)
Interview process administration (Schedule interviews with candidates, Book rooms/virtual links when needed, confirm attendees, manage reschedules/cancellations, Ensure interview panel has all materials needed for the interviews, Collect interviewer feedback and follow up on missing interview notes, Save all TA collateral to the SharePoint)
Candidate communications & inbox management (Respond to candidate inquiries, status updates, rejection communications per CCS standard communication templates, Template updates as required)
Onboarding (Collaborate with HR Specialists for smooth transition from recruitment to onboarding, Conduct background and reference verifications, Communicate with candidate during the reference check process, Create and submit new hire onboarding IT ticket, Update all appropriate employee resources accordingly)
Reporting (Track all upcoming start dates for new hires to ensure equipment arrives on time, Maintain the recruitment trackers to ensure it is accurate and up to date when supporting the talent acquisition team with mandates)
Internship/student program coordination (Research and present findings for funding opportunities for students/interns, etc.)
Support broader talent initiatives (Coordinate and support day-to-day talent activities, ensuring a consistent and positive experience for candidates and employees, Maintain accurate records, trackers, and documentation; support reporting and basic data quality checks, Support Talent initiatives and projects by organizing logistics, updating resources, and assisting with process improvements (i.e. SharePoint cleanup, passwords keeper vault management), Assist with employer branding initiatives that may include social media posts, career fair planning, and other outreach activities to raise employer brand awareness and career opportunities, Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.)
Other duties as assigned