T&I Marketing Coordinator 1
About The Position
GAI seeks a skilled, highly motivated, results-driven Marketing Coordinator to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI’s business sector leaders and marketing, technical, and administrative staff. Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you! Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.
Requirements
- 2+ years of related experience as a proposal specialist/coordinator
- Associate or bachelor’s degree with a focus in business, marketing, or related area
- Competency Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
- Proficiency with Adobe Creative Suite
- Competent proofreading and editing skills
- Excellent communication and organizational skills
- Able to document and process information quickly and accurately, with strong attention to detail
- Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
- Able to work both independently and as part of a team
- Must have a vehicle for local travel
Nice To Haves
- prior AEC industry experience preferred
- Deltek Vantagepoint (or similar database programs) experience is a plus
- Proposal writing and layout samples are strongly encouraged – please include a URL on your resume or include PDF samples with your resume.
Responsibilities
- Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
- Follow through with assigned proposal tasks to meet critical deadlines
- Coordinate with internal and external points of contact to gather requested information and materials
- Track proposal efforts and ensure scheduled milestones are met
- Assist in writing marketing and technical content
- Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
- Support presentation efforts including presentation development, rehearsals, materials, and logistics
- Maintain and populate detailed data in GAI’s Deltek Vantagepoint database
- Provides assistance of marketing activities to support pursuit, client, and business plan objectives and contributes to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.
- Assist in carrying out other programs and projects as identified
Benefits
- Competitive Pay & Recognition
- Market based, competitive compensation
- Performance driven recognition and development bonuses
- Comprehensive Health & Wellness
- Medical, dental, and vision plans
- Company paid short-term and long-term disability
- Company paid life insurance
- Employee Assistance Program and wellness resources
- Meaningful Work–Life Balance
- Generous paid time off + 7 paid holidays
- An additional floating holiday—use it for what matters to you
- Paid maternity, paternity, and adoption leave
- Growth, Learning & Financial Security
- 401(k) with company match
- Tuition reimbursement
- Support and rewards for professional development and certifications
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
251-500 employees
