T&E Systems Administrator

MN8 Energy • New York, NY

45d • Hybrid

About The Position

The Travel & Expense Systems Administrator is responsible for managing and optimizing MN8 Energy’s travel and expense platform (Navan), ensuring a seamless employee experience while maintaining strong financial controls and policy compliance. This role drives spend visibility, enforces T&E policy, and partners cross-functionally with Finance, IT, and business leaders to improve operational efficiency and cost performance. The position plays a key role in vendor strategy, analytics, and platform governance.

Requirements

• Bachelor’s degree in Finance, Business Administration, or related field (or equivalent experience).
• 2+ years of experience in travel and expense management, finance operations, or related function.
• Strong analytical skills with experience in spend analysis and reporting.
• Proven ability to manage enterprise platforms (Navan or similar T&E systems preferred).
• Excellent communication skills with the ability to work cross-functionally.
• Proficiency with financial systems and data tools (e.g., Excel, ERP systems).

Nice To Haves

• Experience in a high-growth or matrixed organization.
• Familiarity with corporate card programs and expense policy governance.
• Experience negotiating with travel vendors or managing vendor relationships.

Responsibilities

• Serve as the first point of contact for Navan-related support, troubleshooting employee and manager inquiries.
• Manage the centralized support channel and ensure timely resolution of issues across stakeholders.
• Own monthly global T&E spend analysis, identifying trends, risks, and opportunities for cost savings.
• Monitor and enforce T&E policy compliance, flagging exceptions and ensuring appropriate follow-through.
• Lead recurring feedback loops with employees and managers regarding missing receipts, reimbursements, and policy adherence.
• Evaluate platform performance and recommend enhancements to improve user experience and operational efficiency.
• Partner with IT to ensure system configuration aligns with policy requirements and organizational controls.
• Collaborate with Accounting to ensure accurate GL coding and financial reporting alignment.
• Maintain strict confidentiality and discretion when accessing, reviewing, analyzing, and reporting sensitive T&E, financial, and employee-related data.
• Oversee corporate card program administration, including change requests for limits and vendor/category controls.
• Drive strategic vendor management initiatives, including sourcing, negotiating, and optimizing travel partnerships.
• Identify opportunities to reduce overall T&E spend through benchmarking and continuous improvement initiatives.

Benefits

• Medical/Dental/Vision Insurance beginning the 1st of the month following your date of hire
• Paid Time Off
• Paid holidays and floating holidays
• 401(k) with competitive employer match
• Hybrid work schedule including a “work from anywhere” allocation
• Parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level