T&E Specialist

Freixenet Mionetto USA•White Plains, NY

11h•$55,000 - $70,000•Hybrid

About The Position

We are looking for a passionate, growth oriented team player to join our Accounting team! On a daily basis the T&E Specialist will interact directly with employees across all levels to ensure compliance with the Travel & Entertainment (T&E) policy. This role will use Concur Expense & Travel, our web-based system, which will incorporate expense reimbursement, reporting and reconciliations. The position will report to the Director or AP/AR with a potential to learn more about other accounting functions.

Requirements

BA/BS degree (Business Administration or Accounting is a plus)
1-3 years of Accounting / T&E / AP / AR experience preferred
Concur or Expense management experience a plus
Excellent communication skills and written skills
Technologically savvy, with knowledge of Microsoft Office. Proficiency in Microsoft Excel.
Ability to query data, compile reports and provide analysis; undeterred by challenges lacking a standard solution

Nice To Haves

Passionate, team player, eager to learn and grow
Accurate and strong attention to detail
Excellent interpersonal and oral/written communication skills
Business Acumen
Business partnering
Process improvement/simplification mindset
Results Driven/Initiative
Organizational & Time Management Skills

Responsibilities

Act as T&E Administrator in our Concur Expense & Travel system, in charge of auditing and processing expense reports for our FXM USA business and smaller subsidiaries
Enforcement of the T&E policy while factoring in IRS regulation adherence
Partner with Compliance team to educate employees on code of conduct as it relates to T&E
Maintain user profiles, documentation, T&E Policy updates, and audit records
Provide ongoing Concur training for new users/system updates and proactively ensure employees understand the T&E policy as well as system features
Create and provide training to assist new and existing employees with best practices
Perform investigative research to resolve T&E discrepancies and safeguard our company
Provide end user support and case management
Work with Accounting team to develop/test/distribute T&E reports; Reporting and Analytics. Present findings to management on a quarterly basis.
Daily closing of expense report batch and submission for SAP
Construct monthly journal entry as it relates to T&E
Collaborate and develop reporting tools to monitor business performance, driving simplification and standardization
Develop ways to incorporate AI into auditing and reporting of T&E
Provide supporting documents as needed during internal and external audits
Perform and assist with ad hoc projects, reports & tasks as needed