SYSTEMS PROJECT ADMINISTRATOR-SES - 48003450

State of Florida•TALLAHASSEE, FL

1d•$50,585 - $74,000•Onsite

About The Position

The Systems Project Administrator serves as a project management leader for the Florida Department of Education, managing enterprise-level projects and providing guidance and oversight to Project Managers and Business Analysts. The role ensures projects are delivered within established scope, budget, and timelines and align with departmental priorities and organizational goals. Embedded within the Project Management Office, the position supports project governance, policies, activities, and continuous improvement across the Department. The administrator communicates and coordinates with project teams, stakeholders, vendors, and executive leadership, translating complex technical and program information into clear, actionable insights. The role requires working productively under tight timeframes, balancing competing priorities, and maintaining goal-directed performance, including under high-pressure conditions. The position is located at the Turlington Building in Tallahassee, Florida, and requires an onsite schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework is not available. Employment is contingent upon successful completion of a Level 2 background screening pursuant to Chapter 435, Florida Statutes.

Requirements

3–5+ years of professional project management experience, including leading projects and providing technical oversight.
Knowledge of project management principles, Florida Administrative Code Rule 60GG-1, budgeting, and project planning.
Strong leadership, delegation, conflict-resolution, and communication skills.
Experience managing multiple projects, meeting deadlines, and using project management tools such as MS Project and PPM Pro.
Foundational understanding of IT systems, software development concepts, and project delivery frameworks.
Successful completion of a Level 2 background screening pursuant to Chapter 435, Florida Statutes, is a condition of employment.
The position requires an onsite schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday; telework is not available.

Nice To Haves

Bachelor’s degree or higher in Business, Public Administration, Project Management, Education, or a related field.
Master’s degree or advanced certification in Project Management, Business, Public Administration, or Education.
PMP or other professional project management certification.
Experience leading and mentoring teams of Project Managers and Business Analysts.
Proven success managing large-scale public-sector or education projects.
Experience implementing enterprise-level project management processes, tools, and best practices.
Experience managing IT or technology-related projects.
A master’s degree from an accredited college or university in Project Management, Business Administration, or Public Administration may substitute for up to six years of direct experience, as stated under SB 1310.

Responsibilities

Lead enterprise-level Department of Education projects, providing structure, direction, and management within established scope, budget, and schedule.
Ensure project management practices comply with Florida Administrative Code Rule 60GG-1 and applicable state standards, governance requirements, and regulatory expectations.
Plan, coordinate, and facilitate meetings with project teams, stakeholders, and leadership; ensure visibility and alignment on scope, schedule, and risks; and produce timely, accurate meeting documentation.
Collaborate with the Project Management Team to develop and improve policies, procedures, and processes for project initiation, planning, execution, monitoring, and evaluation.
Share lessons learned and best practices to support continuous improvement across projects and the organization.
Provide timely technical oversight and guidance to ensure adherence to governance standards and best practices.
Communicate critical information effectively and promptly across affected Department areas.
Supervise and support project management team members and ensure projects align strategically with organizational goals, priorities, and initiatives.
Oversee team use of project management tools, including MS Project, Excel, and PPM Pro, to track project progress and maintain compliance with Department and Rule 60GG-1 requirements.
Serve as a liaison with business offices, stakeholders, and vendors to align requirements, manage expectations, and keep projects on track.
Promote collaboration, knowledge sharing, and continuous improvement within the team.
Perform duties in a courteous, prompt, and professional manner; maintain regular attendance; and perform other duties as assigned.

Benefits

State Group Insurance coverage options
Nine paid holidays and a Personal Holiday each year
Student Loan Forgiveness Program (eligibility required)
Tuition Fee Waivers accepted by major Florida colleges and universities
Retirement plan options, including employer contributions
Annual and Sick Leave Benefits
Flexible Spending Accounts
Ongoing comprehensive training
Career Growth
Maternity and Parental Leave Benefits
Annual leave: 176 hours credited upon appointment for SES employees, with subsequent annual allotments credited on the appointment anniversary
Sick leave: 104 hours credited upon appointment for SES employees, with subsequent annual allotments credited on the appointment anniversary