Systems and Process Manager

ClimateWorks Foundation • San Francisco, CA

5d • $110,000 - $130,000 • Hybrid

About The Position

The Systems and Process Manager with ClimateWorks Foundation’s Clean Cooling Collaborative (CCC) Program is a new position on the team, and will play a critical cross-functional role in ensuring the efficient operation, strategic learning, and effective execution of the CCC team's initiatives. This position is central to managing the CCC's grantmaking processes; coordinating essential grantee reporting and progress tracking functions; supporting management of the program budget; and providing high-quality project management for key internal and external activities, including arranging convenings that support its network. The Systems and Process Manager will be a key liaison between CCC and other CWF departments, drive process improvements, facilitate strategic knowledge sharing (internal and external), and actively contribute to fostering a positive and inclusive team culture. Success in this role requires a strong process orientation, meticulous attention to detail, demonstrated grants management expertise, and the ability to autonomously manage multiple complex projects.

Requirements

• Bachelor’s degree or equivalent
• At least 6 years of experience in project management roles
• Demonstrated history of solution-oriented project management, including the ability to initiate and manage multiple simultaneous projects, prioritize tasks, and work effectively and efficiently with minimal supervision
• Process-oriented mindset with keen attention to detail and strong organizational skills. Assiduous attention to detail and protocol
• Experience in designing and leading meetings or convening planning processes
• Competence in MS Excel, PowerPoint, Word, Outlook, along with competence in database management (e.g., Salesforce, GMS) and project management tools (e.g., Asana)
• Good personal and interpersonal communication skills, including the ability to effectively present information and respond to inquiries from partners and colleagues
• Commitment to the mission and values of ClimateWorks Foundation
• Willingness to be flexible, adaptable, and proactive in a dynamic work environment
• Ability to participate in periodic early morning or evening calls to accommodate our international partners

Nice To Haves

• Familiarity with or experience in the non-profit sector or philanthropy
• Experience managing/tracking budgets
• Familiarity or experience with grants management, including developing and implementing process improvements and systems
• Strong written and oral communications skills
• Experience creating and managing processes that produce high-quality materials and products
• Familiarity or experience with Monitoring, Evaluation, and Learning (MEL) frameworks or systems is a plus
• Ability and willingness to travel as needed, including international travel

Responsibilities

• Manage CCC grantmaking processes and operations, including budget coordination, systems management, data accuracy, reporting, and compliance adherence, in close communication with CCC Portfolio Leads and the grants management team.
• Coordinate with CWF departments and staff (e.g., Executive Assistant, Finance, and Philanthropic Partnerships) to streamline CCC operations and serve as the team's budgeting, grantmaking, and reporting liaison.
• Develop and manage processes and data collection that contribute to CCC's Monitoring, Evaluation, and Learning (MEL) functions, including setting up new systems for grantee report collection, synthesis and tracking, in addition to leading processes to generate full program summary reports, in coordination with the Communications Team.
• Manage and support internal team needs, including tracking progress of the team’s annual milestone calendar, developing program presentation materials, co-designing and facilitating CCC team meetings and retreats, and developing an internal learning agenda.
• Manage and execute grantee learning events and engagement, CCC grantee-funder convenings, and other strategic knowledge-sharing activities, including leading agenda design, facilitation, and coordination with logistics support. This role is key to ensuring that lessons learned and insights from the CCC portfolio are effectively disseminated to grantees, sector practitioners, and the broader philanthropic community.
• Take a leadership role in shaping a positive team culture, actively fostering collaboration and inclusivity. This involves modeling desired behaviors, encouraging open communication, and ensuring all team members feel valued and empowered to contribute their best work.

Benefits

• 100% healthcare coverage plans (medical, dental, and vision).
• 20 days of paid time off for first-year employees, with incremental paid time off in subsequent years; 14 paid holidays annually; and paid sabbatical leave for qualifying employees.
• 401(k) plan with contributions from ClimateWorks and matching employee contributions.
• Life insurance and disability (short-term and long-term) coverage.
• Support for families, including fertility, child, elder, and pet care.
• Access to physical wellness benefits (e.g., gym memberships, fitness equipment), financial wellness (e.g., financial planning services), and mental wellness (e.g., therapy and coaching).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level