Sustainment Administrative Assistant

Lockheed Martin•Fort Worth, TX

2d•Hybrid

About The Position

The Administrative Assistant reports to the Vice President of Sustainment Operations Management (SOM) and F-35 Sustainment Integration Vice President. This role requires the ability to work with other leadership teams including the LM executive leadership teams and their administrative staffs. Responsible for maintenance of schedules, calendars via MS Outlook, travel arrangements, and correspondence to the leaders within the organization. Prepare professional correspondence, reports, internal memos, and presentation material. Will provide support and guidance to other administrative staff within the organization. Responsible for coordinating meetings including agenda preparation and attendee notification. Will also be expected to gather information and compile comprehensive reports as necessary. Coordinate travel reservations, expense report preparation, and credit card reconciliation. Must be able to deal with high-level sensitive data and maintain confidential materials. Selected individual must be able to execute effective time management skills and interface with executives in a professional manner due to the nature of the position. Selected candidate must be willing to work at both locations. (Main plant and Beach St location)

Requirements

5+ years Administrative Assistant experience
Excellent written/verbal skills.
Microsoft Office: Word, Excel, PowerPoint, Outlook.
LM Travel and expense reporting system, LM Hospitality System, LM Visitor Management System proficiency.

Nice To Haves

Prior executive level support of a director or Vice President is desired.
Ability to maintain confidentiality.
Proven ability to multi-task.
Proven interpersonal ability.
Proven system of follow-up and action closure.
Ability to maintain composure and professional demeanor in stressful situations.
Effective organizational skills and attention to detail.
Experience leading event (team engagement) planning.
Demonstrated effective problem solving skill.

Responsibilities

Maintenance of schedules, calendars via MS Outlook
Travel arrangements
Correspondence to the leaders within the organization
Prepare professional correspondence, reports, internal memos, and presentation material
Provide support and guidance to other administrative staff within the organization
Coordinating meetings including agenda preparation and attendee notification
Gather information and compile comprehensive reports as necessary
Coordinate travel reservations, expense report preparation, and credit card reconciliation
Deal with high-level sensitive data and maintain confidential materials
Execute effective time management skills
Interface with executives in a professional manner