Administrative Assistant

Archer Lewis Services LLC•Salem, OR

10h

About The Position

We are seeking a detail-oriented and proactive Accounting Firm Administrative Assistant to provide essential administrative and accounting support to our team of CPAs and financial professionals. This pivotal role ensures the smooth operation of our office, allowing our accounting staff to focus on high-value client work. The ideal candidate will be highly organized, a strong communicator, and adept at managing multiple tasks in a fast-paced, deadline-driven environment.

Requirements

High school diploma or equivalent is required; an associate degree in accounting, Finance, or a related field is preferred.
1-3 years of administrative support experience, preferably in accounting or finance.
Proficiency in Microsoft Office Suite, especially Excel, and familiarity with accounting software. Strong data entry skills are essential.
Exceptional attention to detail, organizational, time management, and communication skills are required.
Ability to maintain confidentiality and work independently or as part of a team.

Responsibilities

Assist with daily accounting tasks, including processing accounts payable and receivable, invoicing clients, and managing expense reports.
Perform accurate data entry of financial transactions into accounting software (e.g., QuickBooks, Xero) and advanced Excel spreadsheets.
Maintain organized and confidential financial records and documentation, both physical and electronic, ensuring compliance with company policies and regulatory requirements.
Manage client communications, including fielding inquiries about appointments and billing, acting as the professional first point of contact for the firm.
Coordinate schedules and client meetings for accountants, managing complex calendars and ensuring optimal time management during busy periods like tax season.
Support tax preparation processes by organizing client paperwork and tracking important deadlines.
Prepare and distribute financial reports, summaries, and statements as requested by senior staff.
Perform general office support duties, such as managing mail, ordering supplies, and arranging for equipment repairs.
Collaborate with internal teams to streamline administrative and accounting processes and implement improvements to enhance efficiency.