Administrative Assistant

TIDEWATER PHYSICIANS MULTISPECIALTY GROUP P C•Newport News, VA

11d•Onsite

About The Position

The Administrative Assistant supports the Division Manager with administrative items as detailed in duties and responsibilities below.

Excellent verbal and written communication skills including letters, memos and emails.
Excellent attention to detail.
Exceptional organizational skills.
Knowledge and experience with Microsoft Office applications (Word, and Excel) and internet resources.
Skill in providing excellent customer service.
Ability to maintain confidential, highly sensitive information.
Ability to modify own working style, approach, or methodology to fit new/changing circumstances.
Ability to present information in an organized manner.
Ability to multi-task and work in a fast-paced environment.
High School Diploma required.
2+ years of office administration experience supporting staff.
2+ years of customer service experience supporting staff.

Manage all marketing needs. Place orders for and review all marketing materials needed. Coordination with Marketing team for internal campaigns, including online promotions and filming.
Assist in answering phone calls, screen, and route calls to appropriate staff.
Point of contact for Healthmark questions
Place and follow up on facilities tickets needed for all locations
Placement and follow up of help desk tickets for staff as needed, with communication to Division Manager.
Managing and updating internal forms and documents
Assist with scheduling meetings for Division Manager, point of contact for vendors
Communicate with vendors as needed for Shredding, biohazard, water delivery, etc.
Handle all monthly employee relations/employee appreciation items
Manage internal staff directory and physician License directory
Updating monthly Bank Box reports for all locations
Placement and management of job postings, forwarding applications to Manager as they come in.
Additional duties and tasks assigned by the Division Manager.