Surgical Scheduler

Albany Medical Center•Albany, NY

1d•$46,947 - $65,726•Onsite

About The Position

The Surgical Scheduler is responsible for initiating the surgical booking process, compiling necessary surgical packets, and coordinating surgical appointments. This role involves interacting with a diverse patient population, ensuring all documentation is complete and accurate, and communicating effectively with surgeons, patients, operating room staff, and insurance companies. The position also requires updating patient information in multiple systems, discussing financial obligations, and explaining regulatory forms. The Surgical Scheduler plays a key role in ensuring an optimal patient experience and promoting patient and employee safety.

Requirements

High School Diploma/G.E.D.
Excellent customer service skills.
Ability to multi-task in a high patient volume unit.
Ability to learn and utilize resources.
Strong time management skills.
Ability to review information and draw appropriate conclusions.
Good judgement and ability to problem solve; escalate issues as needed.
Strong teamwork skills and work ethic.

Nice To Haves

2-3 years office experience or one year of related experience in a medical practice
Experience using an electronic health record
Experience using Microsoft Office

Responsibilities

Greet patients in a prompt, courteous, and professional manner.
Interact with a diverse patient population.
Initiate surgical booking process as instructed by physician via flow sheet or surgical task.
Compile surgical packets for booking, including booking sheet, check list, pre-op orders, consent form, pre-admission form, and prior authorization.
Ensure consents are complete in coordination with the surgeon.
Obtain release of information to complete disability/FMLA paperwork and 'Out of Work/School' notes, working with nursing staff as needed.
Be knowledgeable with state and government agencies to provide proper consents for patients who are wards of the state; work with facilities to obtain proper consents from patient proxies.
Schedule pre-surgical appointments for patients who need clearance and ensure clearances are sent to the appropriate places.
Communicate timely with all parties, including surgeon, patient, operating room, and insurance company to ensure confirmation of the date of surgery and all appropriate surgical clearances.
Coordinate OR time/date with equipment rep, if needed.
Convey a professional image by adhering to the established dress code.
Update the system with registration, scheduling, and insurance information.
Discuss financial obligation and explain regulatory forms, as well as answer patient questions.
Work in multiple systems during patient-facing interactions and telephone call receipts to complete accurate registration and support the clinical workflow.
Understand the practice and hospital strategic plan.
Support plans, policy and procedures, and initiatives within scope of their departments expectations and role.
Represent AMC and support the ideals and principles of their department, the Practice, the Hospital and the Center.
Exemplify Albany Med CARES guiding principles.
Ensure an optimal patient experience.
Understand and promote patient and employee safety as the top priority.
Promote a safe environment and promptly report issues.
Understand patient safety goals.