Surgical Posting Coord - Labor & Delivery

University of Maryland Medical System • Largo, MD

11d • $19 - $26

About The Position

Under the regular supervision of the Nursing Department Director, the Surgical Posting Coordinator manages the schedule of inpatient and outpatient surgical procedures for the Operating Room and Endoscopy, with support for Labor and Delivery (L&D), Cath Lab, and Radiology when necessary. The coordinator works and communicates with surgeons and their offices to obtain information needed to schedule complete and accurate procedures and confirms that offices receive information about posted cases. The role organizes and manages the OR scheduling grid using the OR MSM module, posts procedures within available room time without interfering with another surgeon’s block time, and ensures patient information is correct and current. The coordinator also maintains daily and monthly procedure statistics, prepares periodic statistical reports according to department policy, and performs clerical and support duties as required. Incumbents are scheduled to work less than 1,000 hours per year.

Requirements

• High school diploma or GED equivalent.
• Basic Life Support (BLS) certification from the American Heart Association.
• Three years of clerical experience, including at least one year in the medical field.
• Computer experience.
• Knowledge of medical terminology.
• Ability to set priorities and handle multiple projects simultaneously under deadlines.
• Positive interpersonal and communication skills.

Nice To Haves

• Knowledge of surgical procedures.

Responsibilities

• Schedule and post inpatient and outpatient surgical procedures for the Operating Room and Endoscopy, and assist with scheduling for L&D, Cath Lab, and Radiology when necessary.
• Ensure each surgical posting contains complete, clear, concise, and accurate patient information.
• Coordinate procedures using available staffed surgery hours efficiently and enter accurate, timely patient case data into the computer system.
• Integrate cases into the schedule up to 24 hours before surgery and promptly cancel cases and enter cancellation information.
• Communicate procedure information to appropriate departments and individuals, and inform nursing units of schedule changes as directed.
• Communicate schedule changes with the O.R. Charge Nurse/Nurse Supervisor, Service Line Coordinator, and/or Clinical Nurse Manager.
• Confirm posted cases with surgeons’ offices to ensure that postings are correct and match the surgeon’s schedule.
• Answer telephones promptly and professionally; respond appropriately, prioritize calls and messages, and maintain effective communication with patients, physicians, visitors, and coworkers.
• Recognize clinical priorities and patient issues requiring immediate attention.
• Maintain current physician privilege and protocol listings, as well as an accurate Medical Records suspension list, and schedule accordingly.
• Maintain a clean, safe, orderly, and functional work environment, including office cleanliness, organization, equipment upkeep, work orders, and communication with Facilities and EVS.
• Check computer, fax, copier, and printer functionality and readiness; operate phone, fax, message recorder, copier, and computer hardware; and communicate system or device issues appropriately.
• Use supplies efficiently and work time productively as part of cost-containment efforts.
• Participate in data collection and audits; maintain surgical block cancellation reasons for monthly reports and block utilization review; and maintain forms, toner/cartridges, paper, and labels.
• Participate in unit activities and perform other clerical, administrative, and support duties as assigned.

Benefits

• Pay range: $18.57–$25.99.
• Shift differential, if applicable.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED