Surgical Data Entry Specialist - Surgical Services - Full Time - Days

Northeast Georgia Health System•Gainesville, GA

About The Position

The Surgical Data Entry Specialist manages and enters patient charges related to Perioperative Services. The role reviews patient procedures and enters accurate charges into the Electronic Health Record (EHR), collaborating with medical coders, billing specialists, clinical staff, resource units, physicians, and external vendors to clarify information and resolve discrepancies. Accuracy and efficiency support timely reimbursement and the facility’s financial health. The specialist performs charge audits, monitors reconciliation reports, maintains charge capture records, and assists with corrections, audits, regulatory compliance, and process improvements. The role also supports staff training, departmental statistics, and follow-up to obtain incomplete charges, and performs assigned duties with minimal supervision.

Requirements

High school diploma or GED.
At least one year of experience in Epic.
Manual dexterity.
Computer skills.
Good communication skills.
Good interpersonal skills.
Problem-solving ability.
Strong organizational skills.
Ability to understand and carry out written, oral, or diagrammed instructions using common sense.
Ability to handle problems involving several concrete variables in standardized situations and to make judgments and take reasonable action with minimal direct supervision.

Nice To Haves

Associate degree.
Operating room experience.
Knowledge of Workday.
Knowledge of medical terminology.

Responsibilities

Coordinate and be accountable for Surgical Services patient charges.
Enter procedural charges into the EHR accurately and ensure patients are charged for services.
Process Perioperative department charges within three days.
Process vendor requisitions to ensure patients are charged and vendors are paid.
Perform daily charge audits by surgical procedure and make corrections when necessary.
Monitor charge reconciliation reports and reconcile patient accounts with source documents and charge master systems to identify and correct missing or delayed charges.
Maintain precise records of charge capture activities.
Assist with charge corrections based on chart and charge audits.
Identify trends in charge errors or omissions and provide feedback to department leaders for process improvement.
Collaborate and communicate with NGHS resource units, physicians, clinicians, and billing teams to clarify information and resolve discrepancies.
Communicate with outside vendors to ensure requisitions are submitted in a timely manner.
Promote effective working relationships with physicians, off-site facilities, and NGHS staff.
Contribute to Perioperative Charge Capture productivity and financial outcomes.
Compile statistical, referral, and departmental activity information as requested.
Provide training and support to staff involved in charge entry and reconciliation.
Assist with compiling department statistics bi-weekly and monthly.
Follow up with resource units to obtain incomplete charges.
Perform assigned duties with minimal supervision.