Surgical Coordinator

SightMD Career • Smithtown, NY

3d

About The Position

SightMD is a rapidly growing integrated ophthalmic provider group serving patients across New York, New Jersey, Pennsylvania, Connecticut, and Massachusetts. The Surgical Coordinator manages the scheduling, coordination, and communication of surgical procedures, working with surgeons, patients, insurance companies, and other healthcare professionals to support efficient surgical operations and patient care.

The role coordinates patients and appointments, gathers and maintains required surgical documentation, verifies insurance coverage and authorizations, and supports financial and billing processes. It also serves as a liaison among clinical teams, helps ensure surgical equipment and supplies are available and functioning, maintains confidential patient records, and uses MD Prospects, email, and Google Drive. The schedule rotates and includes days, evenings, and weekends. The hourly pay rate is $25.00. Benefits are subject to eligibility requirements.

Requirements

• High school diploma or equivalent.
• One year of experience as a medical receptionist, including knowledge of insurance verification and authorizations.
• Strong understanding of medical terminology and surgical procedures.
• Proficiency with office software and electronic health record (EHR) systems.

Nice To Haves

• Associate’s degree in healthcare administration, nursing, or a related field.
• Previous experience in a healthcare or surgical setting.

Responsibilities

• Serve as the primary patient contact for surgical preparation inquiries and address concerns before and after procedures.
• Confirm surgery dates and provide pre-operative and post-operative instructions.
• Arrange patient transportation for procedures or related appointments when needed.
• Schedule surgeries and coordinate pre-operative and post-operative appointments with surgeons and ambulatory surgery centers.
• Collect, review, and accurately document required pre-operative records, including consent forms, medical history, and lab results.
• Prepare surgical folders and ensure paperwork is complete and accurate before procedures.
• Coordinate pre-operative testing and review medication lists for alignment with surgical protocols.
• Confirm surgical scheduling details, insurance verification, medical clearances, authorizations, and consent forms.
• Regularly update the surgical schedule to reflect changes.
• Verify insurance coverage and obtain required procedure authorizations.
• Collect co-pays and surgical fees and reconcile patient balances.
• Collaborate with billing to ensure charges are accurately recorded and processed.
• Coordinate with surgeons, anesthesiologists, nursing staff, and other healthcare professionals to fulfill surgical requirements.
• Ensure necessary surgical equipment and supplies are available and functioning properly.
• Maintain accurate and confidential patient records.
• Use MD Prospects to track and manage patient leads.
• Monitor and respond to work emails and use shared tools such as Google Drive to stay informed during the workday.
• Participate in continuing education through relevant classes or webinars and stay current with industry best practices.
• Safeguard patient privacy and comply with HIPAA requirements.
• Perform additional duties as assigned by the supervisor.

Benefits

• Medical, dental, and vision insurance
• Prescription drug coverage
• Company-paid term life insurance and long-term disability
• Supplemental insurance benefits
• Employee Assistance Program (EAP)
• 401(k) retirement plan
• Paid time off (PTO)
• Paid holidays
• Career development programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED