Surface Design Coordinator

LF Studios•Blue Ash, OH

About The Position

LF Studios designs and fabricates animatronic figures, sculpted elements, exhibits, and interactive experiences for theme parks, museums, science centers, and entertainment spaces. The Surface Design Coordinator supports the Surface Design Department by coordinating schedules, hand-offs, documentation, drawings, client submittals, and Production deliverables. The role coordinates the flow of work and information among Creative Development, Technical Surface Design, and Mechanical/Engineering, helping ensure each discipline has the information needed to complete its work efficiently. The coordinator works with designers, Project Management, and the Production Designer to keep design deliverables organized, complete, clearly communicated, and aligned with project schedules. The position also reviews complex Technical Surface Designs, shell drawings, and Character Methodology Sheets for production feasibility, clarity, completeness, manufacturability, consistency, and alignment with established Production standards. It helps ensure documentation communicates fabrication requirements, materials, tooling, assembly, and design intent before release to Production.

Requirements

Strong organizational, communication, and coordination skills.
Ability to manage multiple projects, priorities, deadlines, and deliverables simultaneously.
Strong attention to detail and document-control practices.
Ability to understand and follow multidisciplinary design and production workflows.
Comfort working with technical drawings, 3D models, design documentation, and Production information.
Ability to recognize missing or conflicting information and coordinate with the appropriate team member for resolution.

Nice To Haves

Familiarity with CAD, 3D modeling, Adobe Creative Suite, Microsoft Office, or comparable design and documentation software.
Experience with project coordination, design coordination, document control, product development, fabrication, or a related environment.

Responsibilities

Coordinate design schedules, priorities, reviews, deliverables, and hand-offs across the Surface Design Department.
Coordinate information exchange and hand-offs among Creative Development, Technical Surface Design, and Mechanical/Engineering; track dependencies and ensure teams have the information needed to proceed.
Maintain visibility of active design tasks, upcoming deadlines, client reviews, approvals, and Production hand-offs.
Identify missing information, unresolved dependencies, schedule conflicts, and overdue deliverables, and communicate them to appropriate team members.
Work with designers to prepare and compile client design submittals, including models, renderings, drawings, reference information, and supporting documentation.
Track client submittals, comments, approvals, revisions, and outstanding action items.
Assist designers with preparing, formatting, organizing, and revising drawings and design documentation.
Work with the Production Designer and assigned designers to compile Character Methodology Sheets, shell drawings, fabrication information, and other Production documentation.
Coordinate Production hand-offs and ensure required documentation receives appropriate review before release.
Maintain organized project records, drawings, revision histories, approvals, and current design documentation.
Help ensure affected teams are informed when revisions or design decisions impact their work.
Support department leadership with workload coordination and identification of upcoming resource or scheduling conflicts.
Review complex Technical Surface Designs for production feasibility and alignment with established Production standards.
Review shell drawings and Character Methodology Sheets for clarity, completeness, manufacturability, and consistency with the intended production methodology.
Work with the Design team to ensure documentation released to Production clearly communicates fabrication requirements, materials, tooling, assembly, and design intent.
Identify and resolve missing, unclear, conflicting, or incomplete production information before release.