Support Services Administration Assistant - Health District Clinic Services Admin - 3

Brazos County Career Site

About The Position

Performs a variety of clerical and other support services for an assigned division of the Brazos County Health District. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Depending on division to which assigned, performs a combination of the following duties: Collects and enters client information into the computer, reads, validates, and prints client records, provides necessary information to clients, collects appropriate fees, and issues receipts for immunizations, shot records, STI, blood work or other medical services. Collects fees, issues receipts and invoices if necessary for septic system licenses, food handlers cards, re-inspections, site evaluations, sanitation and foster home inspections, food establishments and concessions. Greet the public, answers the telephone and takes messages, directs callers/visitors to the appropriate services needed or requested; forwards electronic faxes and distributes printed faxes to appropriate divisions. Assists nurses with immunization, tuberculosis, sexually transmitted diseases, and adult health clinics. Assembles charts for daily appointments, prepares information sheets, makes appropriate copies for the different programs, completes Medicaid billing forms, notifies nurses of client visits, schedules follow-up appointments as necessary, enters records into database, and scans files into Laserfiche. Generates service reminders or notification of delinquent appointments for clients. Performs routine administrative and clerical work, including e-mail correspondence, preparing reports as required and taking mail to the assigned drop off area May assist with clinics within and/or outside of city limits; and May require acting as translator for county personnel. Complies with policies and procedures delineated in the current “Employee Handbook and Personnel Policies of Brazos County, Texas” and district supplements.

Requirements

High school diploma or equivalent plus one year of clerical experience, or the equivalent combination of education and experience which provides the required knowledge, skills, and abilities.
Basic math, personnel policies and procedures, standard office practices, and knowledge of the immunization schedule a plus.
Computer skills in word, excel, PowerPoint, outlook, and data processing are required.
Establish and maintain effective working relationships with county employees, representatives of governmental agencies, and the general public
Communicate effectively, both orally and in writing
Operate standard word processing and spreadsheet software
Read and interpret standard policies and procedures
Read and interpret medical records
Operate standard office equipment
Deal with the public effectively
May be required to speak and write Spanish.
Valid Texas Driver’s License

Responsibilities

Collects and enters client information into the computer, reads, validates, and prints client records, provides necessary information to clients, collects appropriate fees, and issues receipts for immunizations, shot records, STI, blood work or other medical services.
Collects fees, issues receipts and invoices if necessary for septic system licenses, food handlers cards, re-inspections, site evaluations, sanitation and foster home inspections, food establishments and concessions.
Greet the public, answers the telephone and takes messages, directs callers/visitors to the appropriate services needed or requested; forwards electronic faxes and distributes printed faxes to appropriate divisions.
Assists nurses with immunization, tuberculosis, sexually transmitted diseases, and adult health clinics.
Assembles charts for daily appointments, prepares information sheets, makes appropriate copies for the different programs, completes Medicaid billing forms, notifies nurses of client visits, schedules follow-up appointments as necessary, enters records into database, and scans files into Laserfiche.
Generates service reminders or notification of delinquent appointments for clients.
Performs routine administrative and clerical work, including e-mail correspondence, preparing reports as required and taking mail to the assigned drop off area
May assist with clinics within and/or outside of city limits
May require acting as translator for county personnel.
Complies with policies and procedures delineated in the current “Employee Handbook and Personnel Policies of Brazos County, Texas” and district supplements.