Admin Assistant 3

University of New Mexico • Albuquerque, NM

1d • $18 - $23 • Remote

About The Position

School of Medicine Research (SOMR) provides support and comprehensive training in both clinical and biomedical sciences. SOMR seeks a professional, customer-focused, highly organized multi-tasker to fill the position of Administrative Assistant III.
This front office position requires someone with excellent communication and customer service skills and the ability to represent the department in a friendly, professional manner. This position works closely with office leadership and staff to provide front desk support, which includes assisting students and visitors, and resolving or referring a range of administrative inquiries.
Administrative support will Include: purchasing, P Card transactions, Chrome River reconciliations, specialized record-keeping, support activities, room reservations, event logistics, answering phones & emails, assisting and resolving problems/inquiries of visitors, Banner entries, calendar management, agenda preparation, meeting scheduling, travel arrangements, correspondence, recording & transcribing meeting minutes, document tracking and other assignments related to executive level support. Must have excellent customer service skills and professional demeanor.
See the Position Description for additional information.

Requirements

• High school diploma or GED
• at least 5 years of experience directly related to the duties and responsibilities specified
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Nice To Haves

• Prior experience in customer service or professional office setting preferred.
• Knowledge of UNM policies, procedures and systems which include Banner, Chrome River, MyReports, LoboMart, PCard, Cascade
• Knowledge of special events planning and catering procedures
• Ability to communicate effectively, both orally and in writing
• Ability to understand and follow specific instructions and procedures
• Exceptional attention to detail and a proven ability to navigate and work with cumbersome data-gathering processes
• Word processing and/or data entry skills
• Records maintenance skills
• Ability to create, compose, and edit written materials
• Ability to create surveys and collect assessment data
• Knowledge of FERPA requirements.
• Ability to ask for clarification or additional information when needed.

Responsibilities

• purchasing
• P Card transactions
• Chrome River reconciliations
• specialized record-keeping
• support activities
• room reservations
• event logistics
• answering phones & emails
• assisting and resolving problems/inquiries of visitors
• Banner entries
• calendar management
• agenda preparation
• meeting scheduling
• travel arrangements
• correspondence
• recording & transcribing meeting minutes
• document tracking
• executive level support

Benefits

• The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.
• UNM offers educational benefits through the tuition remission and dependent education programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED