Admin Assistant

ARIA Signs and Design, LLC•Houston, TX

1d•Onsite

About The Position

We are seeking a professional, detail-oriented Administrative Assistant to support the day-to-day operations of our office. This role is essential in ensuring smooth communication, efficient workflow, and effective coordination across departments. The ideal candidate is organized, adaptable, and proactive, with strong communication and multitasking skills.

Requirements

High school diploma or equivalent; additional administrative or business education is a plus
Proven experience as an Administrative Assistant or in a similar office support role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent written and verbal communication skills
Strong organizational, time management, and multitasking abilities
Ability to handle confidential information with discretion

Nice To Haves

Familiarity with the signage, construction, or design industry
Experience using office equipment (e.g., printers, copiers, multi-line phone systems)
Bilingual (English/Spanish) is a plus

Responsibilities

Assist with scheduling meetings, maintaining calendars, and booking appointments
Manage incoming and outgoing mail, packages, and courier services
Perform general clerical duties such as filing, photocopying, scanning, and data entry
Maintain office supplies and place orders as needed
Prepare and format documents, reports, and presentations
Answer and direct incoming phone calls and emails professionally
Coordinate communication between departments and external vendors or clients
Provide support for internal and client meetings, including preparing agendas and taking notes
Greet and assist visitors and clients in a courteous and professional manner
Provide accurate information regarding services and redirect inquiries to appropriate personnel
Support accounting, sales, and project management teams with administrative tasks
Help track and organize project documentation and records