Support Assistant

Torys LLP

1d•Onsite

About The Position

The Support Assistant is responsible for providing routine administrative support to legal assistants and principals across the Toronto office (including visiting lawyers). This role involves a high volume of work requiring accuracy and attention to detail. The assistant will also provide routine support to visiting lawyers, ensuring they have necessary supplies and equipment, and liaising with their assistants for travel arrangements. Additionally, the role includes preparing binders and closing folders, and assisting with ad hoc duties such as data entry.

Requirements

1 year related experience, preferably within a professional services firm.
Experience working with photocopiers, scanners and binding equipment.
Strong working knowledge of MS Office product suite.
Strong working knowledge of PDF creator and editor software programs such as Adobe Acrobat or Nuance Power PDF.
Ability to follow instructions and standard work processes to perform routine tasks.
Ability to quickly adapt and learn new technology.

Nice To Haves

Experience using an electronic document management system would be an asset.

Responsibilities

Coding, bookmarking, quality-checking, organizing, printing and scanning documents.
Completing a high volume of work accurately.
Assisting with electronic filing as per legal assistant/principal instructions and firm/practice group guidelines.
Providing routine support to visiting lawyers, including ensuring office supplies are available and equipment is in working order.
Liaising with visiting lawyer’s assistant to coordinate and confirm travel arrangements and requirements upon arrival.
Preparing binders (i.e. Cerlox), closing folders and closing books.
Working cooperatively with others in their team/quad in scheduling vacation, breaks/lunches and absenteeism time to ensure assistants/principals are well supported.
Assisting with ad hoc duties as required (e.g. data entry).