Supply Warehouse Technician - Temporary

Cherokee Indian Hospital Authority•Cherokee, NC

5h•Onsite

About The Position

Incumbent shall be responsible for operation of all warehouse functions at the Cherokee Indian Hospital. Incumbent shall be responsible to implement supply procedures in stock ordering, receiving, and storage, stock level controls and stock issues, assist in physical and perpetual inventory cycles. Maintains computerized inventory system by input of stock data. Interacts with all departments and hospital clients concerning distribution of supplies.

Requirements

High School Diploma required
Minimum of one year of experience in supply processes and procedures, warehousing experience, financial experience, or a related field required.
Must have excellent computer skills in order to effectively use our online systems (Microsoft Programs such as Excel, Word, Outlook, and ability to learn new online programs such as Sage 300 and EHR).
Broad working knowledge of supply management procedures.
Flexibility and ability to problem solve under demanding circumstances.
High level of organization and attention to detail required to be successful in this position.

Nice To Haves

Associates Degree preferred.

Responsibilities

Responsible for stocking departmental supply carts: ensure stocking of departmental supply carts is completed in a timely manner according to established schedules with the quantities required. Restocking will be determined by using the Sage inventory management system. Supply Techs will use a laptop or tablet in each location to monitor stock item quantities for each item on the supply carts, edit any errors or discrepancies that the system reports show, and restock the supply carts to the correct par levels as determined by each departmental manager (or delegate) and the warehouse staff.
Responsible for distribution of all special supply requests for non-stocked items submitted by CIHA departments.
Will notify the warehouse supervisor of quantity, deletions, and additions requested by the department managers, and will fulfil these requests upon approval.
Requisition and order supplies when required by stock level reorder point, make proper substitutions by interpreting, modifying or adopting reference material in accordance with the item specified. Will be responsible for reordering items from assigned vendors on a weekly basis.
Determines inventory level by performing periodical cycle counts, by distribution of stock, and receipt of stock. Perpetual inventories will be maintained within the Supply Warehouse, and in each of the internal and external departments operated by CIHA on a daily basis. Quarterly inventories will be performed at remote outlying clinic locations, and an extensive full inventory of the main supply warehouse will be completed on a yearly basis near the end of the fiscal year (September 30th).
Receives intermittent requests for non-stocked supply items from all hospital departments and department-requested patient supply consults. Selects stock items, depletes the items from our inventory using the Sage Inventory Management System, and delivers the requested items to the respective department, patient or individual, and secures proper signature for issuing stock.
Responsible and accountable for safekeeping of all stock items. Safety precautions and cleanliness standards to CIHA policies and JCAHO standards in the supply warehouse must be adhered to at all times, including disposal of all shipping boxes and pallets.
Responsible for daily delivery and pickup of mail to and from post office, sorting all incoming CIHA mail, and distributing all incoming CIHA mail to the correct department, outlying clinic, or Tribal program. Also responsible for collecting and stamping all outgoing mail, then delivering all outgoing mail to the post office – will require a high level of attention to detail to complete these daily tasks.
Receives all incoming stock supplies and equipment from multiple daily deliveries, completes inspection of stock condition, verifies quantity received using the packing slip to determine discrepancies in quantity, ensure the shipment is complete and that there are no damaged items, etc... Will notify the warehouse supervisor of any discrepancies. Delivers the items received to the correct departments or outside clinics, and obtains signatures for each delivery to ensure that items are sent to the correct location. Responsible for verifying the pack slips, signing the pack slips, ensuring the pack slips are scanned into an online database, and deliver the pack slips to the Purchase Order Processors.
Ensure proper barcode labeling of stock items for storage, and maintain a neat, clean, highly organized warehouse.
Responsible for retrieval of stock items from surrounding hospitals, nursing homes and vendors as needed for emergency supplies.
Required rotating weekend and holiday on-call duties for all Supply Techs to maintain departmental supply cart level stocking. This entails coming in to restock all 24-hour CIHA departments each day, as well as remaining on-call for any 24-hour CIHA departments that may need supplies for emergency situations – will require staying within 15 minutes of CIHA for the duration of the on-call weekend. May have to work when administration leave is granted if patient care would be compromised.
Responsible for all clerical duties associated with creating purchase orders, maintaining any online reports, maintaining the Supply Shared Folder Drive, uploading digital copies of required paperwork to complete payment for orders (PO, pack slip, receiving slip, etc…), as well as ensuring that original copies of all required paperwork are sent to the Purchase Order Processor, Property Control Clerk, or Finance as required.
Will work closely with Property Control Clerk to ensure that appropriate items are tagged and tracked according to the Property Control Policy, before distributing to CIHA departments.
Responsible for collection of all shredded documents from each of the CIHA departments.
Stays up-to-date on required hospital trainings.
Performs other related duties as required.