Supply Specialist

Ohio s Hospice Inc • Dayton, OH

13d • Onsite

About The Position

The Supply Specialist supports daily supply operations at the Hospice of Dayton Inpatient Facility by receiving, organizing, tracking, and distributing medical supplies and equipment. The position also provides administrative support, responds to supply requests, and helps ensure staff have the resources needed to deliver safe, timely, and compassionate patient care.

The role serves as a secondary contact for supply questions and requests, coordinates deliveries and pickups, monitors inventory, and works independently with staff to address supply concerns. The Supply Specialist also assists with laboratory components and blood draw kits, physical inventory activities, training new team members, and continuous quality improvement initiatives. The ideal candidate is detail-oriented, proactive, service-oriented, and able to work independently while collaborating with staff across the organization.

This is a full-time position scheduled Monday through Friday, 8:00 a.m. to 4:00 p.m., at the Hospice of Dayton Inpatient Facility.

Requirements

• High school diploma or GED.
• At least one year of experience in purchasing, supply services, inventory management, or a related field.
• Basic computer skills sufficient to communicate effectively and document services accurately.
• Valid driver’s license with a safe driving record.
• Ability to drive during daytime, nighttime, and inclement weather conditions as needed.
• Maintain state-required minimum automobile insurance coverage.

Nice To Haves

• Inventory control experience.

Responsibilities

• Serve as a secondary point of contact for questions, requests, and changes related to medical supplies.
• Respond promptly and professionally to calls and voicemail messages regarding medical supplies.
• Coordinate and expedite deliveries and pickups to meet patient and staff needs.
• Work independently with team members to resolve supply concerns, prevent disruptions to patient care, and escalate issues or seek guidance when needed.
• Receive, inspect, count, sort, label, and verify incoming supplies against purchase orders, packing slips, and invoices.
• Identify damaged, incorrect, or nonconforming items and take appropriate action.
• Monitor inventory for accuracy, quality, and expiration dates.
• Greet visitors and Ohio’s Hospice staff, fulfill supply requests, and distribute equipment and materials.
• Organize and restock shelves, bins, and storage areas to maintain an accurate, accessible, and reliable supply inventory.
• Assist with physical inventory, cycle counts, and special counts to support inventory accuracy and financial goals.
• Transfer supplies between the main supply area, remote storage areas, and off-site locations as needed.
• Deliver materials and supplies to other departments and staff.
• Monitor laboratory components used in blood draw kits, process requisitions, and maintain adequate inventory.
• Track kit inventory and coordinate volunteer assistance with assembling kits from available stock.
• Assist with other departmental activities and duties as assigned.
• Participate in Continuous Quality Improvement initiatives that support the quality of Ohio’s Hospice services.
• Help orient and train new team members as needed.

Benefits

• Competitive pay.
• Medical, dental, and vision insurance.
• Short-term and long-term disability coverage.
• Life insurance.
• Paid time off.
• Retirement plans with employer matching.
• Tuition reimbursement.
• Preparation for hospice certification and pay incentives upon achieving eligible hospice certifications.
• Mileage reimbursement.
• Support from an organizational preceptor during orientation and ongoing education.
• Educational programs designed to support career advancement.
• Opportunities for career growth and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED