Supply Procurement Specialist

Tualatin Valley Fire & Rescue•Tualatin, OR

11d•Onsite

About The Position

This role supports first responders by ensuring they have the necessary equipment, supplies, and services. The Supply Procurement Specialist will perform a variety of procurement and purchasing functions while providing exceptional customer service to internal partners. The position involves working closely with staff and vendors to support operational needs and deliver timely, effective solutions. The ideal candidate is curious, enthusiastic, creative, eager to learn, and focused on continuous improvement, strong relationships, sound judgment, and teamwork. Public sector procurement knowledge and experience are highly preferred. Applications will be reviewed as received, with an initial review by August 9, 2026. The recruitment may remain open until the position is filled.

Requirements

High school diploma or equivalent.
Three (3) years of relevant experience performing routine purchasing using business planning software, product research, identifying contract/pricing arrangements, and vendor interaction in high-volume settings.

Nice To Haves

Associate degree in a related field is preferred.
Five (5) years of relevant experience preferred.
Certified Purchasing Professional (CPP) preferred.
Public sector procurement knowledge and experience are highly preferred.

Responsibilities

Researches and orders products, equipment, and services such as medical supplies, firefighting tools and equipment, personal protective equipment and clothing, office supplies, janitorial supplies, uniforms, small appliances, and building and vehicle maintenance and repair parts to support the District’s centralized supply warehouse.
Works with vendor representatives to request pricing, availability, and alternative options.
Identifies availability of contracts and cooperative purchasing options to optimize value for the District.
Partners with Procurement and Contracts Administrator to prepare RFPs and evaluate bids.
Plans for various inventory demands by raising factors that impact the fulfillment of inventory needs for projects, academies, and seasonal demands.
Utilizes the District’s enterprise resource planning software to prepare and submit purchase orders using data, reports, and customer order habits and needs.
Maintains accurate vendor and product information.
Develops and maintains general knowledge of products, their use, and possible alternatives.
Communicates with vendors on order status, pricing changes and coordinates exchanges, or replacements.
Procures special requested items in support of customer initiatives and budgeted projects, and new and changing equipment and product standards.
Works with customers to understand product need and timelines, and provide pricing, product samples or alternative products.
Confirms budget coding and designates the item as a District standard when approved and in coordination with the Supply Manager and partners.
Interacts with vendor representatives and customers, establishing and maintaining effective relationships.
Reconciles product and billing discrepancies and coordinates credits and returns.
Monitors and tracks open purchase orders to understand vendor performance issues, ensure vendors are meeting timelines, and follow up on backorders.
Addresses service issues with sales representatives and communicates concerns to Supply Manager.
Participates in establishing new vendors and setup of new vendor accounts.