Supply Distribution/Inventory Clerk-OR

Eisenhower Health•Rancho Mirage, CA

1d•Onsite

About The Position

Maintains stocks and orders necessary supplies and equipment, using the Materials Management Information System for automated purchase requisitions. Works on site providing customer service in surgical and procedural areas. This is a per-diem role in Supply Chain Operations.

Requirements

Ability to adapt quickly to changing priorities and unexpected situations.
Ability to communicate effectively in a positive and professional manner.
Ability to prioritize tasks and manage time efficiently to meet deadlines.
Understanding of technologies and tools relevant to the role.
Written and verbal communication skills.

Nice To Haves

High school diploma, GED, or higher-level degree.
Experience in supply distribution, inventory control, and/or a hospital setting.
Experience working with surgical supplies or equipment.

Responsibilities

Demonstrates compliance with the Code of Conduct and compliance policies, resolves compliance questions or concerns, and reports suspected violations.
Sets up and maintains automated supply stations; uses Advanced Shipping Notice (ASN), Min/Max, and count features; and adjusts levels to maintain optimum inventory.
Rotates stock daily, monitors for outdates monthly, refills assigned supply stations, verifies current and refill amounts, and adjusts ASN quantities as needed.
Designates items for Blackout and inventories them daily.
Conducts a daily spot-check inventory for each supply station and refills stockouts from Inventory SPD or CS.
Labels bins and relocates items as needed to maintain adequate inventory and group like items together.
Runs and analyzes supply station reports to maintain appropriate supply levels as directed by leadership.
Notifies the Manager or Lead-Supply Distribution/Inventory Clerk-SPD of changes needed in Workday or the supply stations.
Communicates with department staff on an ongoing basis about supply levels.
Enters requisitions into Materials Management Information Systems (MMIS) for non-stock supplies using reports or station refill printouts.
Reviews unfill reports daily and determines whether to contact the Buyer for a substitute or refill from INV SPD or CS based on release dates.
Rotates stock to ensure items are used before their expiration dates and to handle supplies cost-effectively.
Processes credits for over-shipments, under-shipments, or incorrect items within the appropriate timeframe and follows up until the product is returned and the credit request is complete.
Maintains a delivery log for deliveries, excluding JIT stock and supplies in Intellishelf, using a Workday handheld or written log as directed; obtains delivery signatures and prioritizes deliveries. Delivers refrigerated, frozen, and priority-shipped items on the day received.
Issues supplies from SPD Inventory to the correct delivery location and cost center, verifying the unit of measure.
Maintains working relationships with vendor representatives to facilitate new products, product code changes, and upgrades; enforces hospital policy for new products; and checks order status and delivery dates by phone or email as appropriate.
Assists with removing recalled or otherwise affected stock and documents actions to obtain credits or replacement products.
Follows up with vendor representatives and service group supervisors after surgery to ensure paperwork is correctly completed and submitted to Materials Management.
Collects and submits completed final surgery paperwork to Materials Management in a timely manner.
Arranges equipment and instrument repairs with the O.R. buyer, obtains loaner equipment when necessary, and ships equipment for repair.
Reorders consigned items and provides serial and lot number information to the O.R. buyer.
Inventories and replenishes ancillary service carts, including Orthopat supply, cell saver, cast, and soft goods carts.
Assists with documentation for human tissue grafts and implants as appropriate.
Reviews and assigns purchase orders to O.R. service group supervisors for scheduled surgeries, including loaner banks, trial products, and samples.
Performs other duties as assigned.