Supply Clerk - Quartermaster Savannah Police Department

City of Savannah•Savannah, GA

2d•Onsite

About The Position

The City of Savannah Police Department is seeking a highly qualified, customer focused Quartermaster Supply Clerk to join their team. The Quartermaster Division provides courteous and prompt customer service in a manner that inspires public trust and confidence. This role offers a rewarding career in a fast-paced work environment with opportunities for career progression and learning. The Supply Clerk - Quartermaster will be responsible for the maintenance and processing of Police Department records.

Requirements

High School Diploma or GED equivalent
Six (6) months of experience in general clerical in filing and records management
Experience with current City software preferred
Must possess and maintain a valid state driver's license with an acceptable driving history.
Knowledge of department policies and procedures.
Knowledge of record keeping, report preparation, filing methods, and records management techniques.
Knowledge of clerical practices and procedures, such as letter writing and the operation of standard office equipment.
Skill in organizing work and setting priorities.
Skill in reading with comprehension.
Skill in the operation of standard office equipment.
Skill in the operation of computers and various software programs.
Skill in oral and written communication.

Nice To Haves

Experience with current City software

Responsibilities

Prepares and maintains files, logs, and records.
Handles confidential information, including personnel paperwork and correspondence; ensures adherence to confidentiality and all local, state, and federal laws regarding records and records management.
Develops and maintains filing systems.
Answers telephones; accepts and relays messages; forwards calls; answers questions; provides information; responds to customer concerns, complaints, and requests; receives service requests.
Responds to open records requests.
Enters information into the computer; reads and processes reports; uses the computer to check and correct information.
Obtains, reviews, and disseminates data.
Coordinates shipping and receiving of supplies.
Maintains inventory of all supplies, equipment, materials, and tools, and prepares daily, weekly and monthly cycle counts for inventory accuracy.
Reviews contracts to ensure vendor compliance.
Reconciles storeroom inventory against a computer-generated report.
Prepares fixed asset inventory and capital outlays for budgeting and auditing purposes.
Research costs and specifications for equipment purchases and regular inventory.
Ensures the proper storage, accountability, and warehousing of all supplies and equipment.
Distributes components, commodities, supplies and equipment to personnel and contractors.
Creates and completes purchase orders on the purchasing department’s software for supplies and materials.
Processes purchase orders by accurately comparing the prices, quantities, and materials shipped to the receiving department.
Expedites purchase orders by verifying the status of delivery of goods ordered with vendors.
Maintain necessary inventory in the warehouse.
Researches and resolves discrepancies with unacceptable goods.
Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
Processes purchases of equipment and supplies, including clothing, personal gear, station furniture.
Purchases special items from local vendors.
Oversees the storage of unused inventory.
Maintains inventory of vehicle maintenance parts and supplies and oversees repairs and maintenance of small gasoline engines.
Issue supplies, gears, and other items; maintains records.
Assists in the development of purchasing procedures and policies.
Audits inventory levels to ensure availability of equipment and supplies.
Completes special assignments as assigned.
Responds to emergency events as necessary.
Performs other related duties as assigned.