Supply Chain Specialist

Swagelok Northern California•Fremont, CA

8d•$34 - $50•Onsite

About The Position

The Supply Chain Specialist supports Swagelok Northern California’s supply chain by tracking order timelines, expediting at-risk shipments, and maintaining accurate delivery and supplier data. Reporting to the Controller & Supply Chain Manager, the role tracks, communicates, and resolves material commitments so internal and external customer requirements are met. The position confirms supplier acknowledgments for purchase orders, identifies and expedites missed or delayed delivery commitments, and accurately sets up new parts and suppliers in company systems. It also supports supplier qualification by gathering and organizing documentation needed to confirm that suppliers meet company standards before onboarding. This is an on-site role at the Fremont location, Monday through Friday. Work involves extended computer use with SAP Business One and Microsoft Excel, occasional visits to warehouse and production areas where noise may be moderate, and occasional lifting and carrying of items up to 25 pounds. Reasonable accommodations may be made for qualified individuals with disabilities.

Requirements

High school diploma or equivalent.
Proactive follow-through to identify at-risk orders and broken promises early, resolve them, and escalate when needed.
Accuracy and diligence in maintaining current parts, supplier, broken-promise, and expedite records.
Professional supplier communication regarding acknowledgments, past-due purchase orders, and delivery commitments.
Organization and time-management skills to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Ability to collaborate effectively with Buyers, Planners, and other internal stakeholders.
Proficiency with SAP Business One and Microsoft Excel for order tracking, record maintenance, and reporting.
Ability to work on-site at the Fremont location Monday through Friday.
Ability to perform extended periods of computer work and occasionally lift and carry items up to 25 pounds, with reasonable accommodations as applicable.

Nice To Haves

Bachelor's degree in supply chain management, business, or a related field.
Prior experience in supply chain, procurement, purchasing, or a related administrative role.

Responsibilities

Identify orders that can be pulled in ahead of the need date and initiate pull-ins with suppliers.
Initiate Full Service Expedites for orders with broken delivery promises.
Record broken promises in the system of record as they occur, and track promise-date and status changes through resolution.
Maintain complete, accurate, and current expedite data to support Full Service Expedite data governance.
Set up new parts in the system accurately and completely, subject to supervisor review.
Obtain and record supplier acknowledgments for all open purchase orders within two business days of issuance.
Manage purchase order acknowledgment and re-acknowledgment processes, following up with suppliers when acknowledgments are missing or delivery dates change.
Monitor past-due purchase orders and follow up with suppliers to resolve them and reduce delivery risk.
Escalate unresolved purchase order issues to the Controller & Supply Chain Manager.
Set up new suppliers in the system and collect required supplier documentation.
Support supplier qualification by gathering and organizing documentation used to confirm suppliers meet company standards before onboarding.
Maintain accurate, current records for parts, suppliers, broken promises, and expedite data.
Collaborate with Buyers, Planners, and other internal stakeholders to resolve order issues.