Supply Chain Specialist

Swagelok Northern California•Fremont, CA

7d•Onsite

About The Position

The Supply Chain Specialist supports Swagelok Northern California's supply chain by tracking order timelines, expediting at-risk shipments, and maintaining accurate delivery and supplier data. Reporting to the Controller & Supply Chain Manager, the role tracks, communicates, and resolves material commitments to help meet internal and external customer requirements. The specialist confirms supplier acknowledgments for purchase orders, identifies and expedites broken delivery promises, and accurately sets up new parts and suppliers in company systems. The role works with suppliers and internal stakeholders to support on-time delivery, maintain reliable records, and resolve delivery risks.

Requirements

High school diploma or equivalent.
Proactive follow-through, including identifying at-risk orders and broken promises early and following them through to resolution.
Ability to maintain accurate, current records for parts, suppliers, broken promises, and expedite data.
Professional supplier communication and follow-up regarding acknowledgments, past-due purchase orders, and delivery commitments.
Organization and time-management skills to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Ability to work effectively with internal stakeholders.
Proficiency with SAP Business One and Microsoft Excel to track orders, maintain records, and support reporting.
Ability to occasionally lift and carry items up to 25 pounds.

Nice To Haves

Bachelor's degree in supply chain management, business, or a related field.
Prior experience in supply chain, procurement, purchasing, or a related administrative role.

Responsibilities

Identify orders that can be pulled in ahead of the need date and initiate pull-ins with suppliers.
Initiate Full Service Expedites for orders with broken delivery promises.
Record broken promises in the system of record and track promise-date and status changes through resolution.
Maintain complete, accurate, and current expedite data.
Set up new parts accurately and completely in the system, subject to supervisor review.
Obtain and record supplier acknowledgments for all open purchase orders within two business days of issuance.
Manage purchase order acknowledgment and re-acknowledgment processes, following up with suppliers when acknowledgments are missing or delivery dates change.
Monitor past-due purchase orders and follow up with suppliers to resolve them and reduce delivery risk.
Escalate unresolved purchase order issues to the Controller & Supply Chain Manager.
Set up new suppliers in the system and collect required supplier documentation.
Gather and organize documentation used to confirm suppliers meet company standards before onboarding.
Collaborate with Buyers, Planners, and other internal stakeholders to resolve order issues.