Supply Chain Specialist

The Food Source International•Exton, PA

1d•Onsite

About The Position

The Food Source International, Inc. is a growing organization in Exton, PA committed to quality, efficiency, and strong supplier partnerships. We are seeking a motivated, detail-oriented Supply Chain Specialist to support purchasing, inventory tracking, supplier follow-up, and day-to-day material flow. The Supply Chain Specialist is a detail-oriented, execution-focused professional responsible for the day-to-day operational tasks of purchasing and material flow. This role creates purchase orders, confirms deliveries, monitors inventory levels, and resolves daily supply issues. The Supply Chain Specialist ensures that materials arrive on time, receipts are accurate, and system data is clean.

Requirements

1-3 years of experience in supply chain coordination, buying assistant, or procurement operations.
Familiarity with ERP systems, procurement software, and data analysis tools is essential.
Strong knowledge of procurement processes, inventory management, and logistics operations is essential.
Proficient in using ERP systems, procurement software, and Microsoft Excel.
Ability to adapt to new technology and improve the efficiency of procurement processes.
Strong organizational and time management skills.
Ability to forecast demand and avoid stockouts or overstocking.
Strong interpersonal skills to build relationships with suppliers, vendors, and internal teams.
The ability to communicate information and ideas so others will understand.
Must be able to exchange accurate information in these situations.
The ability to observe details at close range (within a few feet of the observer).

Nice To Haves

Experience with vendor negotiations, inventory management, and supply chain optimization is preferred.
Previous experience in industries such as manufacturing, retail, or distribution is beneficial.
Certifications such as Certified Supply Chain Professional (CSCP) or Certified in Production and Inventory Management (CPIM) are highly desirable.

Responsibilities

Create, release, and maintain purchase orders (POs) in ERP system based on demand signals or direction from Buyer.
Confirm order acknowledgements, pricing, and delivery dates with suppliers.
Monitor open order reports and past-due deliveries; proactively communicate delays to production and planning.
Work with master data team to maintain system accuracy of: lead times, MOQs, supplier part numbers, unit conversions etc.
Track inventory levels against planned usage, min/maxes, or safety stock targets.
Coordinate with warehouse and logistics on receipts and returns.
Flag recurring supplier performance issues (late deliveries, quality defects) to Buyer for escalation.
Run daily operational reports (past due orders, inventory aging, expedite list).
Executes POs accurately and efficiently based on procurement plans set by Buyer.
Monitors supplier confirmation timeliness and follows up on unconfirmed orders.
Manages inbound material flow from order placement to warehouse receipt.
Supports Buyer with data gathering for supplier scorecards (e.g., on-time delivery %).
Manages inventory levels, tracking stock, and ensuring the availability of materials.
Communicates clearly and promptly with internal stakeholders about order status changes.
Collaborates with the Quality and Food Safety teams to ensure all suppliers meet approved-vendor requirements and documentation standards (COAs, allergen, and certification records).
Supports traceability and product integrity by maintaining accurate supplier and material documentation.